Facilities Coordinator

MileOne Autogroup • Baltimore, MD

2d • $26 - $28 • Onsite

About The Position

MileOne is seeking a detail-oriented and proactive Facilities Coordinator to support our Real Estate & Facilities team. This role provides operational support to ensure the efficient maintenance, operation, and coordination of MileOne facilities across multiple locations.

Requirements

• 1–3 years of experience in facilities operations, site coordination, or a related role
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Strong organizational, time management, and multitasking skills
• Excellent communication, customer service, and vendor management skills
• Self-starter with strong attention to detail and ability to work independently
• Team-oriented with a willingness to learn and grow
• Ability to sit, stand, kneel, and bend for extended periods
• Ability to communicate effectively with staff and external partners
• Valid driver’s license required

Nice To Haves

• Automotive dealership or multi-site experience is a plus

Responsibilities

• Serve as the primary point of contact for all facility work order tickets, ensuring timely assignment, follow-up, and closure
• Coordinate maintenance and repairs with internal maintenance technicians, vendors, and dealership personnel
• Track projects, vehicles, maintenance costs, and work order trends; prepare reports for leadership
• Support small capital projects, including obtaining quotes, reviewing invoices, and tracking spend
• Manage vendor relationships, contracts, RFPs, and competitive bidding processes
• Maintain accurate facility records, documentation, and preventive maintenance schedules
• Draft and distribute internal communications, memos, and process documentation
• Collaborate with internal departments (MIS, HR, Accounting, Dealership Leadership) on facility needs
• Provide general administrative support, meeting coordination, and special project assistance as needed
• Compile and maintain records of the business transactions and office activities of the dealership.

Benefits

• MileOne Employee Advantage includes health and financial benefits, and training and mentoring.
• We also offer an Employee Purchase Program, the MileOne Support Fund: by Employees, for Employees, the NextMile Scholarship Program, an Employee Assistance Program and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees