Facilities Coordinator

Orthofix • Irvine, CA

27d • $35 - $45

About The Position

This position serves as a vital administrative function to the facilities department. This role will assist the facilities department through work order management, critical spare parts inventory control, purchase order processing, and departmental task assignments. This role will set daily workflow tasks, triage incoming facilities requests, and ensure timely completion of work orders and parts requisitions. This is a fully qualified, experienced journey-level role. This position requires a comprehensive understanding of the area of specialization and professional discipline. The work may involve devising solutions based on limited information or precedent and adapting existing approaches. Work is carried out independently with management review at critical checkpoints, handling varied and routine problems independently, with moderate scope, often requiring analysis of multiple factors. The work also involves enhancing relationships with the leadership team (both internally and externally), often requiring persuasion, and adapting communication styles for different audiences.

Requirements

• Ability to triage incoming requests with minimal guidance and input from facility leadership
• Strong organizational skills and attention to detail
• Strong communication skills, both within the department and to internal customers
• Proficiency with Microsoft Office Applications with an emphasis on Excel and Word
• Previous experience with CMMS, ERP, CRM or similar work order system
• Good Documentation Practices (GDP) experience
• Adherence to Quality Management Systems (QMS), regulatory requirements, and procedures
• Associates or Bachelor’s Degree (or equivalent experience)
• Minimum of 5 years of related experience in a Medical Device environment

Nice To Haves

• Strong experience with CMMS for work order batch creation, closing, and CFR part 11 compliance
• Experience working in a regulated manufacturing facility
• Strong familiarity working within Quality Management Systems
• Prior work experience in Document Control, Dispatching, Purchasing, Inventory Management, or related functions

Responsibilities

• Manages digital and physical files to be compliant with Quality System requirements
• Assigns daily, weekly, and monthly tasks to ensure facility requirements are met
• Coordinates with outside vendors and contractors on the Approved Suppliers List (ASL) to complete work as scheduled
• Manages inventory of critical spare parts
• Generates purchase requisitions based on Minimum on Hand (MoH) inventory levels
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees