Facilities Coordinator

Vanguard•Malvern, PA

27d•Hybrid

About The Position

Vanguard’s Global Workplace Experience (GWx) team is seeking a highly engaged facilities coordinator with strong facilities background, communication, and relationship management skills. The ideal candidate will embrace a client first philosophy and be willing to go above and beyond in supporting facility operations. If you are very responsive, can hold business partners accountable and strive to provide a first-class experience, apply today! Vanguard, one of the world's largest investment management companies, serves individual investors, institutions, employer-sponsored retirement plans, and financial professionals. We have a diverse and talented crew with a culture that promotes teamwork, along with an unwavering focus on serving our clients' best interests. Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Requirements

Minimum of two years’ related work experience.
Undergraduate degree or equivalent combination of training and experience.
Demonstrates strengths in collaboration and problem-solving.
Strong project planning, tracking and reporting skills along with risk management

Nice To Haves

One year of managing a project and one year of Financial Services or function-specific experience preferred.
A master’s degree or relevant certifications (e.g., PMP, Prosci, or Agile certifications) is a plus.
Experience with change management methodologies and frameworks (e.g., ADKAR, Kotter’s 8-Step Change Model).

Responsibilities

Manages a project with limited scope or workstreams within a broader project or program.
Develops, implements, and monitors project plans.
Contributes expertise to major project deliverables, milestones, and required tasks.
Provides insight on best practices and common obstacles based on prior experiences.
Ensures project goals are aligned with the overall department strategy and business needs.
Communicates project status and issues regularly to stakeholders, including leaders, team members, and senior managers.
Builds and maintains effective relationships.
Proactively fosters communication between internal and external project stakeholders.
Develops project plans to address tactical objectives.
Develops task plans and schedules, delegates effectively, and manages the work of others.
Identifies and documents project risks.
Participates in special projects and performs other duties as assigned.
Supports the creation and implementation of project management templates and standardized practices across teams.
Monitors and escalates interdependencies among multiple, interrelated projects to ensure alignment with strategic priorities.
Contributes to compiling consolidated project status updates and financial reporting for leadership visibility.