Facilities Coordinator - El Segundo, CA

Aston Carter•El Segundo, CA

1d•$20 - $23•Onsite

About The Position

The Facilities Coordinator supports day-to-day front-of-house and facilities operations in a professional office environment. This role serves as the first point of contact for visitors and callers, coordinates meeting spaces and office services, and partners with facilities, vendors, and contractors to ensure that facility-related tasks and work orders are completed efficiently and to a high standard. The position is on-site, Monday through Friday, and is initially planned as a short-term assignment with the possibility of extension.

Requirements

High School Diploma or GED.
Up to 2 years of job-related experience in facilities coordination, office administration, reception, or a similar role.
Ability to follow basic work routines, standards, and established procedures consistently.
Strong verbal and written communication skills to exchange straightforward information with visitors, colleagues, and vendors.
Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and related tools.
Proficiency with basic computer functions and common office software.
Strong organizational skills with the ability to manage multiple tasks and priorities in a busy environment.
An inquisitive mindset with a willingness to learn and follow guidance.
Basic math skills, including the ability to calculate simple figures such as percentages, discounts, and markups.
Demonstrated hospitality and service mindset with a focus on creating a positive experience for visitors and employees.

Nice To Haves

Experience in facilities maintenance, facility management, or vendor coordination is beneficial.
Prior exposure to property and facilities management environments is an advantage.
Comfort working under close supervision while consistently meeting defined standards and deadlines.
Ability to remain composed, professional, and customer-focused in a front-of-house setting.
Strong attention to detail when tracking packages, managing room setups, and following security protocols.
Willingness to participate in safety drills and serve as a floor warden during emergencies.
Flexibility to take on additional tasks and ad hoc responsibilities as operational needs evolve.

Responsibilities

Receive and direct incoming calls to the appropriate personnel or voicemail in a courteous and efficient manner.
Serve as the first point of contact for everyone entering the facility, greeting all visitors with a friendly and welcoming demeanor.
Follow and enforce security protocols, including issuing visitor badges and managing access as required.
Manage front-of-house operations by welcoming visitors, registering and logging inquiries, controlling door access, and escorting guests to meeting rooms to meet their hosts.
Greet clients, applicants, and other visitors upon arrival, issuing visitor passes and parking validations while adhering to security procedures.
Schedule and prepare meeting and conference rooms, including room setup, arranging furniture, placing catering orders, and securing necessary technological equipment.
Request building and housekeeping services as needed to support meetings, events, and daily operations.
Perform general clerical duties such as distributing office packages, handling mail, and ordering office supplies to maintain adequate stock levels.
Track incoming and outgoing packages, mail, and freight, and arrange messenger or courier services when required.
Coordinate hospitality services for guests, including arranging transportation, tickets, reservations, and other logistical needs.
Use established procedures and guidelines to solve straightforward problems, escalating issues when they fall outside standard processes.
Deliver work output by following defined procedures and processes under close supervision and guidance.
Support employee engagement by setting up for events and activities as defined by the team.
Ensure the reception area and public spaces remain clean, tidy, and presentable, with furniture arranged in appropriate positions.
Report and record any faults or issues with furniture, fixtures, and equipment to the facilities or property management team for resolution.
Act as an emergency point of contact and floor warden during drills or actual evacuations, following established safety procedures.
Collaborate with clients, vendors, and contractors to help ensure facility-related tasks and work orders are completed accurately and on time.
Perform other ad hoc duties as assigned by the supervisor to support facilities and property management operations.