Facilities Coordinator

ABM US•Oceanside, CA

14d•$22 - $24

About The Position

The Facilities Coordinator plays a key role in supporting the ABM Facilities Management team by ensuring smooth day-to-day operations across workplace services. This role combines administrative support with hands-on facilities coordination, including managing supplies, space assessments, vendor requests, building inspections, and on-site event support. The Facilities Coordinator ensures operational efficiency, compliance with company standards, and an enhanced employee experience.

Requirements

High school diploma or equivalent; associate degree or higher preferred.
Previous administrative or facilities experience, preferably in facilities management, hospitality, corporate services.
Strong organizational and multitasking abilities to manage competing responsibilities effectively.
Excellent communication and interpersonal skills with a customer-service mindset.
Keen attention to detail, particularly in inspections and compliance monitoring.
Ability to work independently and collaboratively within a team.
Knowledge of health and safety regulations related to building operations, snacks/beverages, and workspace environments.
Must be able to sit for extended periods and work at a computer.
Occasionally required to lift up to 25 pounds.

Responsibilities

Provide administrative support to the facilities and project management team, including document preparation, filing, managing correspondence, and SOR/SACR submissions.
Assist with calendar management for the facilities team, including scheduling meetings, appointments, and facilities-related activities.
Manage inventory of supplies, equipment, and responsible for ordering, and coordinating deliveries.
Address end-user requests including janitorial, furniture, signage/artwork, print/copy, and space-related matters.
Educate end-users on proper channels for service requests and submit requests on their behalf as needed.
Support management with workspace planning and onboarding new recruits.
Provide backup support for building-wide communications.
Assist with scheduling and coordinating facilities maintenance, operations, and services.
Submit Service Requests (SRs) for issues found during inspections, including signage and workstation identification discrepancies.
Review ad-hoc signage created by end-users, recommending replacements or removals to maintain compliance with standards.
Support facilities-related meetings and events, including room bookings, equipment setup, catering, and logistics.
Attend pre-event walkthroughs with cross-functional teams, identifying and resolving maintenance issues.