Facilities Coordinator

Impulse Space•Redondo Beach, CA

4d•$25 - $30•Onsite

About The Position

As a Facilities Coordinator at Impulse, you will assist the facilities & critical infrastructure teams responsible for building the production machines at Impulse. Be a key organizational liaison to engineering & production teams.

Requirements

High school diploma or equivalency certificate
Demonstrated experience managing purchase requisitions, purchase orders, change orders, and vendor invoices
Strong proficiency in Microsoft Excel, Outlook, Word, and project tracking tools
Ability to manage multiple projects and priorities simultaneously in a fast-paced environment

Nice To Haves

3+ years of demonstrated experience in facilities, maintenance, construction administration, procurement, or a related support role
Demonstrated experience with permit tracking and regulatory documentation processes
Demonstrated experience with ERP and procurement systems (Coupa preferred)
Demonstrated experience with maintenance CMMS systems

Responsibilities

Submit and track construction permits for Redondo Beach and Mojave facilities
Monitor permit status and coordinate with local agencies to ensure timely approvals
Create and manage purchase requisitions in Coupa
Track purchase orders, change orders, contract values, and project commitments
Monitor spending against approved contracts and time-and-material agreements
Issue updated not-to-exceed purchase orders as directed by Facilities Project Managers
Track project expenditures, open commitments, and purchase order balances
Serve as the primary point of contact for Facilities regarding requisitions, purchase orders, invoice status, and change orders
Coordinate with Accounting, Purchasing, and Accounts Payable to resolve procurement and invoice-related issues
Assist with contractor onboarding and documentation requests, including coordination with Accounts Payable as needed
Maintain project records, permits, contracts, purchase orders, and construction documentation
Create and maintain project schedules, milestones, and status reports
Assist Facilities Project Managers with project planning, schedule updates, and project execution
Coordinate communication among contractors, vendors, project managers, Accounting, Purchasing, and Facilities teams
Support project closeout activities and ensure documentation is properly retained
Identify schedule, procurement, or project execution issues and escalate as appropriate