Facilities Coordinator

FVCBankcorp, Inc.•Fairfax, VA

45d

About The Position

The Facilities Coordinator is responsible for supporting Bank operations through the coordination of facilities management, equipment/furniture maintenance, repair and acquisition, and physical security through partnership with Bank vendors, and other duties as assigned. This role works closely with the Chief Administrative Officer (CAO) and other stakeholders to ensure safe, secure, and efficient work environments across all Bank locations.

Requirements

Knowledge of business operational processes, facility/property management, plumbing, electrical, HVAC, and security services required.
Minimum High School Diploma or equivalent required
Ability to focus on task and be detail oriented
Good written and oral communication skills
Strong analytical and organizational skills
Proficient in Microsoft Office/computer skills
Professional and effective interpersonal skills
Strong and effective planning, logistics, and organizational skills
Ability to work independently
Ability to sit, stand, kneel and bend for extended periods of time
Must be able to operate a computer keyboard, mouse, and other computer components
Lifting and transporting heavy to moderately heavy objects, such as computers and small furniture and equipment
Ability to converse and exchange information with customers and all levels of staff within the organization
Ability to observe, perceive, and identify data
Ability to travel via air, rail, automobile, and/or bus for frequent traveling to different office and branch locations as required.

Nice To Haves

Associate's degree, certification or equivalent work experience is preferred
Knowledge of financial institution policies and procedures and physical security is preferred

Responsibilities

Coordinate maintenance, repairs, and replacements across bank facilities in collaboration with remote Office Managers and Business Unit Leaders.
Liaise with contractors and third-party vendors (e.g., property management, plumbing, electrical, HVAC, and security services) to uphold high operational standards.
Maintain oversight of facility-related services and ensure compliance with safety and quality standards.
Manage requests for repair, maintenance, and replacement of furniture, fixtures, and equipment.
Evaluate and prioritize requests, propose solutions, and implement approved actions.
Track and review maintenance contracts in accordance with Bank policies and procedures.
Serve as a backup for facility access requests, including issuing and tracking fobs, keys, cards, and access codes.
Maintain accurate records of authorized users and ensure alignment with security protocols.
Support documentation and implementation of physical security measures in compliance with Bank policies.
Conduct due diligence for new facilities vendors in collaboration with Business Unit Managers.
Maintain ongoing vendor reviews based on risk rating and criticality, in accordance with bank policy.
Adapt to shifting priorities and perform additional tasks as assigned, including cross-departmental support when needed.
Ability to work after hours or weekends on an as needed basis for completion of projects.