Facilities Coordinator I, After Hours

Leo Facilities Maintenance•West Chester, PA

6d•$50,000 - $55,000•Onsite

About The Position

Leo is a portfolio of trusted service companies operating under one brand. Our family includes Academy Access Solutions, First Choice Facilities, Caliber, CLM, Impact, and others - all Powered by Leo. By operating as one team, we invest in our people, systems, and shared ways of working, while continuing to support the local teams and relationships that define our businesses. The result is consistent, reliable service and more opportunity for our people to grow and make an impact.

Requirements

1 to 3 years of experience in coordinator or customer service type roles in high volume environment
CRM and WOM platform experience
Degree or equivalent work experience

Nice To Haves

Facilities services or trades experience is a big plus

Responsibilities

Respond to client and vendor inquiries regarding work orders and service status.
Dispatch repair and maintenance work orders to appropriate vendors during shifts.
Perform follow-up calls and communication to ensure vendor response and job progression.
Source and coordinate vendor services using internal platforms or external tools.
Maintain real-time updates in internal systems and client portals for accurate job tracking.
Assist in obtaining quotes and securing internal approvals for work orders.
Support documentation uploads (photos, invoices, notes) and update portals as required.
Review compliance documentation and ensure vendor profiles meet company standards.
Collaborate with team members, leaders, and other departments to escalate issues, as needed.
Other duties as required or assigned.