Facilities Contract Manager

J. Paul Getty Trust, The • Los Angeles, CA

5h

About The Position

The Contracts Manager - Facilities Construction at Getty will oversee the review, drafting, and execution of construction-related contracts for Getty’s Facilities department. Reporting to the Head of Capital Projects, this role ensures compliance with institutional policies, California Public Contract Codes, and applicable regulations while assisting capital construction projects. The ideal candidate will bring a strong construction contracts background, experience in construction accounting, and familiarity with various contract delivery methods. A legal or real estate background is preferred to enhance contract negotiation and risk management.

Requirements

• Bachelor’s degree in construction management, Engineering, Business Administration, or a related field
• Minimum 5 years of experience in construction management or contract administration, with at least 2 years focused on construction contracts. Experience in job costing and percentage of completion knowledge is required
• Strong knowledge of construction disciplines, terminology, and contract delivery methods, including Design-Bid-Build, Design-Build Projects, Construction Manager at Risk with Guaranteed Maximum Price, Collaborative Design-Build Projects, Maintenance Contracting
• Proficiency in cost/price analysis and financial oversight of construction projects
• Knowledge of related regulatory contract and codes necessary for compliance in construction
• Excellent written and verbal communication skills for drafting contracts, negotiating terms and providing regular reports/updates as requested
• Advanced proficiency in Microsoft Office (Excel, Word, SharePoint) and Adobe Acrobat
• Proven ability to collaborate with diverse stakeholders and maintain relationships with a wide variety of audiences

Nice To Haves

• Certified Professional Contracts Manager (CPCM) preferred
• Knowledge of real estate transactions or property management a plus
• Experience in a museum, cultural institution, or large public entity a plus
• Familiarity with electronic procurement tools and contract management software a plus
• knowledge of sustainability and supplier diversity initiatives in construction a plus
• Juris Doctor (JD) or coursework in real estate law a plus

Responsibilities

• Contract Development and Execution: Drafts, reviews, and executes construction contracts and agreements for various delivery methods (e.g., Design-Bid-Build, Design-Build Projects, Construction Manager at Risk with Guaranteed Maximum Price, Collaborative Design-Build Projects, Maintenance Contracting), ensuring alignment with project goals and Getty policies
• Compliance and Policy Guidance: Ensures contracts include language ensuring compliance with California Public Contract Codes, labor codes, and institutional guidelines, providing guidance to project teams on legal and regulatory requirements
• Contract Administration: Manages contract lifecycle from pre-award to close-out, including bid preparation, negotiation, change orders, and dispute resolution, while maintaining accurate documentation
• Financial Oversight: Performs cost/price analysis, reviews contractor proposals, and leverages construction accounting expertise to mitigate financial risks and control project costs
• Stakeholder Collaboration: Works closely with project managers, legal counsel, contractors, and Facilities team members to resolve issues, negotiate terms, and ensure project success
• Risk Management: Identifies and mitigates contractual risks, in partnership with Getty’s Office of Insurance and Risk Management, oversees insurance and bonding requirements, and manages claims to protect Getty’s interests
• Process Improvement: Develops and documents procedures to streamline contract administration and enhance efficiency within the Facilities team, while aligning with Getty’s overall policies regarding contracts, procurement, financial management, etc.

Benefits

• Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee Investment retirement plan – with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational Assistance and professional development
• Paid Vacation, Sick and Personal Days
• 12 Paid Holidays
• Many positions have bi-weekly Off-Fridays
• On-Site Fitness Center at Getty Center
• Community service opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees