Senior Specialist, Facilities - Contract Management

Bristol Myers Squibb • Devens, MA

26d

About The Position

Working with Us Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible. Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us. Position Summary: Facilities Senior Specialist, Contract Management will oversee and manage TIER I Vendor program. This role involves direct collaboration with vendors to ensure service delivery and compliance. The Facilities Specialist will act as a liaison between vendors, procurement, Quality, and ISNetworld. Key responsibilities include reviewing vendor contracts, supporting contract renewals, and monitoring vendor training compliance.

Requirements

• Knowledge of vendor management, operations and engineering generally attained through studies resulting in a B.S., in business, a related discipline, or its equivalent.
• A Minimum 4 years’ experience in one of the following fields: Vendor Management Processes/Maintenance, Biopharmaceutical Process Equipment Maintenance, Experience with the alignment of Manufacturing Schedule with the Maintenance Schedule.
• Experience in developing and following up on contracts with outside vendors in the performance of maintenance and delivery activities.
• Adaptable to a fast paced, complex and changing business environment.
• Strong analytical and communication skills.
• Working knowledge of a Computerized Maintenance Management System (CMMS), such as Maximo, SAP or similar.
• Proficiency in Microsoft Office, database management.
• Ability to work collaboratively with all employees at all levels.
• Project management, problem-solving and decision-making skills.

Responsibilities

• TIER I Vendor Program Management Lead the TIER I Vendor Program, ensuring strategic alignment with organizational goals.
• Define and maintain selection criteria for TIER I vendors based on criticality, spend, and performance impact.
• Develop strong relationships with key TIER I vendors to foster collaboration and continuous improvement.
• Facilitate routine performance and business review meetings with TIER I vendors.
• Partner with internal stakeholders (procurement, operations, legal, safety) to optimize vendor utilization and compliance.
• KPI Development and Tracking Establish performance metrics (KPIs) for vendors such as on-time delivery, quality compliance, safety incidents, and cost control.
• Monitor and analyze vendor performance data regularly; provide insights and trend reports to leadership.
• Initiate corrective actions for underperforming vendors and track improvement plans.
• Benchmark KPIs across vendors to promote best practices and healthy competition.
• ISN Point of Contact (ISNetworld) Serve as the primary point of contact for ISN-related activities, including vendor onboarding, compliance submissions, and training validation.
• Ensure all vendors meet ISN requirements before site engagement, including documentation, certifications, and insurance.
• Regularly audit vendor ISN profiles to verify accuracy and currency.
• Communicate ISN updates and compliance changes to vendors and internal teams.
• Contract Review and Management Review vendor contracts for scope clarity, service level agreements (SLAs), and risk mitigation.
• Act as liaison between legal, procurement, and the vendor during contract negotiation or renewal.
• Maintain a centralized database of active contracts, renewal dates, and compliance terms.
• Ensure contract terms align with TIER I program goals and company policies.
• Cross-functional Coordination Work closely with EHS, Quality, Facilities, and Finance to ensure vendor alignment with site requirements.
• Support new project initiatives by identifying and onboarding qualified vendors early.
• Escalate major vendor issues and lead resolution efforts collaboratively with stakeholders.
• Risk and Compliance Oversight Proactively identify vendor risks (e.g., financial instability, safety performance) and develop mitigation strategies.
• Ensure vendors adhere to all regulatory, GMP, and company-specific compliance standards.

Benefits

• Health Coverage: Medical, pharmacy, dental, and vision care.
• Wellbeing Support: Programs such as BMS Well-Being Account, BMS Living Life Better, and Employee Assistance Programs (EAP).
• Financial Well-being and Protection: 401(k) plan, short- and long-term disability, life insurance, accident insurance, supplemental health insurance, business travel protection, personal liability protection, identity theft benefit, legal support, and survivor support.
• Work-life benefits include: Paid Time Off US Exempt Employees: flexible time off (unlimited, with manager approval, 11 paid national holidays (not applicable to employees in Phoenix, AZ, Puerto Rico or Rayzebio employees) Phoenix, AZ, Puerto Rico and Rayzebio Exempt, Non-Exempt, Hourly Employees: 160 hours annual paid vacation for new hires with manager approval, 11 national holidays, and 3 optional holidays Based on eligibility, additional time off for employees may include unlimited paid sick time, up to 2 paid volunteer days per year, summer hours flexibility, leaves of absence for medical, personal, parental, caregiver, bereavement, and military needs and an annual Global Shutdown between Christmas and New Years Day. All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level