Contract - Facilities Coordinator

Caris Life Sciences • Phoenix, AZ

1d

About The Position

At Caris, we understand that cancer is an ugly word—a word no one wants to hear, but one that connects us all. That’s why we’re not just transforming cancer care—we’re changing lives. We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting-edge molecular science and AI, we ask ourselves every day: “What would I do if this patient were my mom?” That question drives everything we do. But our mission doesn’t stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcare—driven by innovation, compassion, and purpose. Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins. Facilities Coordinator Position Summary The Facilities Coordinator provides administrative and operational support for facilities-related projects, processes, and procurement activities. This role is responsible for maintaining accurate project documentation, supporting process management and continuous improvement efforts, and coordinating financial and procurement documentation to ensure compliance, transparency, and timely execution. The position works closely with Facilities Managers, Project Managers, Finance, and Procurement teams

Requirements

• High School diploma or GED
• 5-7 years of experience in a facilities administrative support role.
• Experience supporting project documentation and procurement or financial processes.
• Strong proficiency in Microsoft 365 tools (Word, Excel, PowerPoint, SharePoint, Teams).
• Excellent organizational skills with strong attention to detail.
• Document control and organization
• Process documentation and improvement
• Financial tracking and procurement support
• Communication and stakeholder coordination
• Time management and prioritization
• Attention to detail and accuracy

Nice To Haves

• Experience supporting facilities or capital projects.
• Familiarity with purchase order systems, contract management tools, or ERP systems.
• Experience documenting processes or supporting operational excellence initiatives.
• Knowledge of basic project management principles.

Responsibilities

• Project Management Documentation Support Maintain and organize project documentation including project charters, schedules, scopes of work, meeting minutes, action logs, and closeout documentation.
• Support project managers by tracking milestones, deliverables, risks, and action items.
• Coordinate document control standards for facilities projects to ensure accuracy, version control, and accessibility.
• Assist with preparation of executive summaries, project status reports, and dashboards.
• Support audit readiness by ensuring complete and accurate project records.
• Process Management & Documentation Document facilities processes, workflows, and standard operating procedures (SOPs).
• Support process improvement initiatives by gathering data, tracking metrics, and maintaining process documentation.
• Maintain centralized repositories.
• Assist with change management documentation related to updated processes or systems.
• Ensure processes align with internal controls, compliance standards, and best practices.
• Financial Management & Procurement Support Support procurement processes by preparing and tracking requisitions, purchase orders, contracts, and change orders.
• Generate and support proposals for contractors and vendors.
• Maintain financial documentation related to facilities projects, including budgets, cost trackers, invoices, and approvals.
• Coordinate invoice review and approval workflows with Facilities, Finance, and Procurement.
• Track project expenditures against approved budgets and report variances.
• Assist with vendor onboarding documentation and contract compliance tracking.
• Coordination & Stakeholder Support Serve as a point of contact for documentation, reporting, and administrative coordination within the Facilities team.
• Schedule and coordinate project meetings, vendor meetings, and internal reviews.
• Communicate status updates and documentation requirements to internal stakeholders and external vendors.
• Support cross-functional collaboration with Finance, Procurement, Legal, and Operations teams.

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED