FACILITIES COMPLIANCE COORDINATOR - PRN

Augusta Health

14d

About The Position

Coordinates the day-to-day preventive maintenance workflow activities to ensure
departmental staff adherence to building fire code mandates. The Facilities
Compliance Coordinator manages the scheduling of recurring preventive
maintenance tasks for work performed by both in-house maintenance staff and
external contractors at the main hospital campus, as well as at Augusta Health's
satellite buildings, both owned and leased. Additionally, the Facilities
Compliance Coordinator provides administrative support to the Director of
Facilities Operations & Maintenance.

This position plays a critical role in supporting Augusta Health’s mission and
advancing departmental goals through measurable performance indicators and
service excellence. This position contributes to a collaborative,
patient-centered environment and helps drive outcomes aligned with
organizational priorities.

Requirements

• Education: High School Diploma or Equivalent
• Licensure/Certification: None
• Experience: Minimum of three years of relevant Administrative Assistant experience or an Associate's Degree with one year of relevant experience.
• Driver's License: Yes
• If driving an Augusta Health Vehicle, must be 21 years old and MVR must be approved by Risk Management.
• Eligibility to work in the United States and meet Virginia state employment requirements
• Must be experienced and proficient with a wide range of personal computer hardware and software, including MS Excel spreadsheets and developing charts and graphs pertinent to assessing departmental productivity.
• Experience working with equipment asset databases such as a computerized data management system.
• Excellent communication skills to nurture collaborative relations with team members, internal and external customers, contractors and subject matter experts at equipment companies.
• Basic understanding of NFPA, OSHA, elevator regulatory requirements, with a willingness to learn and apply standards under supervision.
• Ability to develop and maintain recordkeeping systems, files and procedures.
• Ability to organize, prioritize and schedule work assignments for self, other team members in the department and support contractors.
• Must be able to climb ladders.
• Works both independently and as a team member.
• Must be capable of multi-tasking.
• Demonstrates a strong work ethic and high standards for quality workmanship.
• Should demonstrate a high level of initiative and problem-solving skills which enable him/her to develop and implement action plans to meet hospital maintenance documentation requirements.
• Problem Solving / Thinking Skills: Must demonstrate good problem-solving skills, demonstrate good judgement and work well independently.
• Ability to foster a cooperative work environment.

Nice To Haves

• Education: Associate's Degree
• Licensure/Certification: None
• Experience: Background in facility operations and maintenance in a healthcare or industrial environment.
• Prior experience in a hospital, healthcare system, or related service-oriented environment
• Familiarity with Augusta Health’s systems, workflows, or organizational culture is a plus

Responsibilities

• Assist in administering short- and long-range preventive maintenance programs for hospital buildings and facilities.
• Plan and schedule preventive maintenance work orders using the CMMS, ensuring timely completion and accuracy.
• Collaborate with the Maintenance Supervisor and contractors to schedule and monitor routine maintenance tasks.
• Perform audits of completed maintenance work orders and contractor tasks to verify proper execution and compliance with standards.
• Process and approve vendor and contractor invoices, ensuring accuracy and compliance with contract terms.
• Track and monitor contractor performance to ensure maintenance tasks are completed on time and meet quality standards.
• Retain and maintain records of vendor service reports, quotes, and contracts for easy reference.
• Maintain a comprehensive tracking system for active contracts, ensuring proper documentation and timely renewals.
• Ensure compliance with regulatory bodies (e.g., DNV, CMS, DEQ, NFPA), maintaining records for audits, non-conformities, and corrective actions.
• Administer the CMMS software, ensuring accurate data entry and maintenance of preventive maintenance schedules.
• Generate and review routine reports, such as work order completion metrics, work order summaries, and compliance status reports for department review and meetings.
• Update the CMMS with new equipment asset numbers and maintenance schedules, ensuring the system is current and complete.
• Maintain accurate documentation of compliance with environmental and safety regulations, including monthly emissions reports for boilers and load control generators.
• Ensure all maintenance activities comply with safety standards and regulations, including fire code inspections and lockout/tagout procedures.
• Oversee the maintenance and scheduling of the department’s fleet, ensuring vehicle readiness and operational needs are met.
• Ensure safe working conditions by enforcing PPE usage and lockout/tagout procedures during maintenance tasks.
• Coordinate calendars for the Director of Operations and Maintenance and the Maintenance Supervisor, ensuring smooth scheduling of meetings, appointments, and events.
• Facilitate effective communication within the department and across teams, ensuring timely information flow.
• Support the onboarding and training of new hires in the maintenance department, ensuring staff are well-prepared for their roles.
• Manage the ordering and distribution of uniforms for the maintenance team, ensuring compliance with company dress codes and safety standards.
• Review maintenance work order backlogs and identify areas for improvement in labor and workflow efficiency.
• Suggest process improvements to enhance operational performance and meet departmental goals.
• Perform other tasks as assigned by the Director of Facilities Operations and Maintenance or the Maintenance Supervisor.

Benefits

• Comprehensive insurance package including medical, dental, and vision coverage
• Retirement savings plans and financial wellness support programs
• Generous paid time off and flexible scheduling to promote work-life balance
• Career development programs including clinical ladders, shared governance, and advancement opportunities
• Personalized onboarding with dedicated preceptors and ongoing educational support
• Tuition reimbursement and access to onsite childcare
• Free onsite parking, 24/7-armed security for your safety, a Health Fitness Reimbursement Program, and an onsite credit union and pharmacy
• Competitive pay with shift/weekend differentials
• Employee discounts at the cafeteria, gift shop, pharmacy, and local entertainment venues (i.e., movie tickets)

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED