Facilities Assistant

BANK OF MARIN•Novato, CA

3h•$22 - $32

About The Position

The Facilities Assistant is responsible for coordination of the day-to-day maintenance and issue resolution as it relates to Bank of Marin’s Facilities Department. The Facilities Assistant coordinates small facilities related projects and assists the Facilities Manager with larger facilities projects.

Requirements

Analytical and problem-solving skills.
Ability to navigate through web-based applications following the banks Information Security Policy and documented procedures and processes.
Knowledge of security processes – physical and logical
Valid California driver’s license & clean DMV record
Excellent Interpersonal skills, with the ability to communicate effectively with vendors, customers and bank personnel of all levels.
Ability to establish priorities in a changing environment.
Ability to research and implement alternative processes.
Proven oral and written communication skills.
Ability to write policies and procedures.
Ability to work as a team member and effectively work with all bank areas.
Frequent workday travel to various Bank locations required.
Ability to perform small facilities maintenance tasks and work with basic tools. Ability to climb a ladder. Practical knowledge of occupational safety standards.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Good organizational, scheduling, and time management skills.
While performing the duties of this job the employee is occasionally required to stoop, kneel, crouch, or crawl. Occasionally required to lift between 10 and 25 pounds.
6 months – 1 year related experience and/or training.
High school diploma or general education degree (GED) and/or one year certificate from college or technical school; or equivalent combination of education and experience.

Responsibilities

Ensure that the Bank’s facilities are maintained in accordance with the Bank’s professional standards and provide a safe environment for employees and customers.
Act as the primary point of contact for coordination and resolution of facilities-related repair and maintenance requests within the Bank, ensuring Facility and Admin Services service desk requests are completed timely and accurately. Ensure facility requests for are completed timely and accurately.
Performs Supply orders
Ensures internal and external mail is processed accurately and meets required deadlines for delivery.
Maintains Bank owned vehicles.
Resolve conflicts or complaints from both internal and external customers.
Establish and maintain business efficiency to reduce expenses.
Initiate and design analytic reports for presentation to upper-level managers, vendors or other parties to ensure cost savings efficiencies within the department.
Reconcile and approve utility, service and supply invoices and identify discrepancies.
Assists with bank acquisitions, branch moves, closures, new branch openings.
Oversee renovation projects and ensure procedures are followed.
Obtain appropriate approvals and monitor progress to deliver on time and within budget.
Other duties as assigned.