Facilities Assistant (Administrator)

Rennie Grove Peace Hospice Care•St Albans, AL

1d•Onsite

About The Position

Are you an organised, proactive administrator who enjoys variety, solving problems and supporting people? Join our Facilities team and help us keep our hospice sites safe, welcoming and running smoothly for patients, families, volunteers and staff. As a Facilities Assistant (Administrator), you’ll play an important role in ensuring our buildings and services operate effectively every day. You’ll work closely with colleagues, contractors and volunteers, helping us deliver a high‑quality environment across all Rennie Grove Peace locations.

Requirements

All candidates must have the right to work in the UK. We do not sponsor for this role and due to the minimal hours required for this role, we cannot progress applications for candidates sponsored by another employer.
Manual handling and/or heavy lifting.
Full, current valid UK driving licence.
Access to a vehicle which can be used for work purposes.
Car insurance, including business cover.

Responsibilities

Providing day‑to‑day administrative support to the Facilities team and helping maintain safe, well‑managed premises.
Keeping facilities documentation organised, including health & safety records, servicing certificates and compliance paperwork.
Scheduling and coordinating contractor and service provider visits across multiple sites.
Carrying out building checks and supporting risk assessments and general compliance activity.
Managing stock, consumables and raising purchase orders.
Supporting and coordinating volunteers in reception, gardening and other facilities activities.
Assisting with room bookings, access cards, parking permits and general facilities enquiries.
Occasionally supervising contractors and assisting with small projects.
Providing flexible cover for reception, housekeeping and other tasks when needed.

Benefits

We offer competitive salaries
All roles are benchmarked against the external market and against the NHS pay structure for Clinical employees.
Plan your future with our Pension scheme options Standard Life scheme with matched contributions; up to 7% (with a min of 4% employee contribution) or options for continuation in the NHS pension scheme for eligible staff.
Protected with Life Assurance 2x salary paid in the event of death for eligible employees up to age 75.
Family friendly policies Including enhanced maternity, adoption and paternity pay. Pro-rata for part time roles.
We pay professional registration fees for eligible employees in clinical roles
We reimburse your travel expenses Eligible employees can claim travel expenses for mileage that qualifies for payment (subject to HMRC rules).
Additional employee discounts available Including retail, entertainment and services discounts, including the Blue Light Card (subject to purchase of membership).
Flexible working Including hybrid, part time, job share (depending on role requirements).
Generous holiday entitlement 27 days per annum, plus bank holidays. Increasing to 30 days at 5 years and 33 days at 10 years’ service. (Pro-rata for part-time roles)
Birthday leave
Religious holidays We are mindful of individual requests.
Health Cash Plan Rennie Grove Peace funded membership for you and up to four children. Membership can be extended to include your partner, at the employee’s expense. Including financial support for health screening, prescriptions, dental/optical, diagnostic tests/consultations, physiotherapy, chiropody, complementary/alternative therapies, as well as virtual GP services and discounted health club membership (subject to eligibility).
Employee Assistance Programme – free 24/7 confidential service, offering unlimited access to advice, information, coaching and counselling, where appropriate.
Comprehensive induction programme to help you settle in quickly.
Regular development conversations with your Line Manager.
Training and development opportunities including externally funded courses and coaching, where appropriate.
Specialist palliative training for clinicians and non-clinicians.
Clinical supervision training and mentoring for clinicians.
Protected and dedicated time given to learning and developing.
Employee Voice – fantastic opportunities to join collaborative focus groups.
Opportunity to develop through our exciting programme of fundraising events and social occasions.