Executive Assistant and Facilities Administrator

Neuronetics, Inc. • Malvern, PA

9d • Onsite

About The Position

Neuronetics is seeking a highly skilled and proactive Executive Assistant & Facilities Administrator to join our team in Malvern, PA. This dual-impact role provides high-level administrative support to our Executive Leadership team while overseeing daily office operations and facilities management in a fast-paced, growing environment. We are looking for an individual who is a master of organization, thrives under pressure, and is committed to fostering a positive workplace culture.

Think you’re a great fit for the Neuronetics team? We encourage you to apply today and take the next step in your professional journey with us!

Requirements

• Experience: 10+ years of high-level administrative experience supporting senior leaders within a public organization.
• Education: Associate’s or Bachelor’s degree preferred.
• Technical Skills: Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) is required.
• Communication: Exceptional oral and written communication skills with a strong ability to build collaborative relationships.
• Attributes: Highly organized, able to maintain strict confidentiality, and proactive in anticipating and resolving problems before they arise.
• Ability to stand, sit, walk, bend, or stoop (50% standing/sitting; 50% walking/bending/stooping).
• Ability to lift up to 10 pounds.
• Occasional travel (less than 5%) by air, rail, or auto.
• Applicants must be authorized to work for any employer in the US. We are unable to sponsor or assume responsibility for employment visa/work authorization at this time.

Nice To Haves

• Experience in the Medical Device or Health Services industries.
• Background working in a start-up environment.
• Previous management experience.

Responsibilities

• Provide comprehensive administrative support to Executive Leadership, including complex calendar management, travel arrangements, and phone support.
• Develop high-quality presentation slides, documents, and internal communications.
• Prepare detailed expense reports and reconcile them with credit card statements and receipts.
• Support critical business functions such as quarterly updates, earnings calls, strategy planning, and board meetings.
• Manage reception duties, including welcoming guests and handling all incoming packages and deliveries.
• Oversee daily office operations: distributing mail, ordering office and kitchen supplies, and ensuring all common areas (kitchen, conference rooms, mailroom) remain neat and well-stocked.
• Coordinate company meetings and events, including catering logistics.
• Manage office space logistics, including setting up/cleaning cubicles for new hires and providing office tours.
• Liaise directly with vendors to manage building cleanliness, security, repairs, and general operations.

Benefits

• Selected candidate will be eligible to participate in the Company’s employee benefit plans, which currently include: health insurance; dental insurance; vision insurance; optional supplemental medical insurance; health savings and flexible spending accounts; company-paid life insurance and additional voluntary life insurance; company-paid short term disability and long term disability insurance; participation in a 401(k) savings and investment plan with company contribution; and paid time off for non-exempt salaried employees is calculated as .625 per pay period worked for vacation time and .29166 per pay period for personal time. Full-time exempt employees will be eligible for Flex-PTO, which allows time off without accrual. If applicable and required under state law, the successful candidate will also be eligible for paid sick leave. These benefits are subject to plan terms, company policies and are subject to change.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree