Facilities and Transportation Fleet Coordinator
About The Position
Facilities & Fleet Coordinator Job Type: Part-Time Pay: $22.00 per hour Locations: South Elgin Clubhouse (SECH) & Elgin Clubhouse (ECH) Compensation: Eligible for mileage reimbursement Reports To: Director of Safety & Facilities Supervises: Custodian, Fleet Assistant Job Overview: The Facilities & Fleet Coordinator is responsible for maintaining the organization's fleet and clubhouse facilities across our South Elgin and Elgin locations. This role oversees vehicle readiness, performs hands-on building maintenance, and provides direct supervision to the Custodian and Fleet Assistant. To be successful in this role, the Facilities & Fleet Coordinator must demonstrate working knowledge of building systems, vehicle maintenance, and the ability to lead a small team across two sites.
Requirements
- Valid driver's license and clean driving record
- Must be at least 21 years of age
- Authorized to work in the United States
- Ability to pass a background check and fingerprinting
- Willing and eligible to complete training to drive a 12 to 15-passenger van
- Knowledge of building maintenance and repair work
- Prior supervisory or lead experience preferred
- Ability to work independently and prioritize tasks efficiently
- Strong communication skills and a commitment to safety standards
- Flexibility to travel between locations as required
- Ability to perform physical tasks throughout facilities, stand for extended periods, and lift up to 50 pounds
Nice To Haves
- Experience maintaining and inspecting transportation vehicles a plus
- DOT knowledge a plus
Responsibilities
- Fleet Management:
- Conduct monthly comprehensive vehicle inspections across both sites and review overall fleet conditions.
- Ensure all vehicles comply with Illinois safety regulations and standards.
- Maintain records of vehicle maintenance, repairs, and inspections.
- Ensure timely registration, insurance, and documentation for all vehicles.
- Oversee vehicle cleanliness standards across both sites.
- Van Certification Support:
- Collaborate with HR to support the process of training and certifying staff as authorized van drivers.
- Help manage the certification process to ensure employees meet all necessary requirements.
- Building Maintenance:
- Perform routine maintenance and repairs of both clubhouse facilities and coordinate with external contractors when work is outside the scope of in-house maintenance.
- Conduct regular walkthroughs to identify facility issues and ensure buildings meet safety and operational standards.
- Manage and track facility maintenance requests through the organization's ticketing system, ensuring work orders are documented and updated.
- Supervision:
- Provide day-to-day direction and oversight to the Custodian and Fleet Assistant.
- Coordinate work assignments and coverage schedules across the South Elgin and Elgin locations.
- Serve as the first point of escalation for facility or fleet issues raised by the Custodian or Fleet Assistant.
- Additional Responsibilities:
- Complete additional facilities, fleet, or supervisory tasks as assigned by the Director of Safety & Facilities
- Travel:
- Regular travel between the South Elgin Clubhouse (SECH) and Elgin Clubhouse (ECH) for facility and fleet maintenance.
- Occasional travel for other job-related tasks as needed.
Benefits
- Eligible for mileage reimbursement
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
