Facilities and Sales Manager

"ASC"•Fullerton, CA

9d•Onsite

About The Position

Under the general direction of the Director of the Arboretum, the Facilities and Sales Manager is responsible for the administration of the Arboretum’s public space/facilities rental program. The incumbent acts within established rental guidelines and agreements; markets the Arboretum’s rental program to external and internal constituents; and coordinates functions with clients, service providers, and event staff. The Facilities and Sales Manager is also responsible for managing and coordinating maintenance of the program spaces/facilities.

Requirements

Experience managing and supervising staff.
Familiarity with budget planning (budgets/goals/objectives).
Must have a valid California driver’s license to operate Arboretum vehicles as needed
Proficient in using Microsoft Word and Excel
Excellent oral and written communication skills
Excellent organizational skills
Experience in event planning
Excellent sales skills
Demonstrated ability to interpret and communicate policies, procedures, and contracts
Excellent customer services skills
Demonstrated skill to interact successfully with a diverse clientele, including ability to demonstrate sensitivity to various emotions
Minimum Bachelor’s degree in a related field and/or minimum six (6) years of equivalent work experience

Nice To Haves

Minimum five (5) years of experience is preferred.
Minimum five (5) years of experience is preferred.
Previous experience in rental venues, preferred

Responsibilities

Responsible for marketing Arboretum’s public rental venues to various external and internal constituents; including, but not limited to event planners, area hotels, campus departments and colleges, etc.
Develop relationships with area businesses to use as off-site locations for meetings, business retreats, entertaining clients, etc.
Responsible for working with entertainment and advertising industries as a location for motion picture and still pictures production
Oversee the rental operation of the Arboretum’s facilities, including rental policies and procedures, collection and refund of appropriate fees, corresponding rental agreements both prior to and after each event, and maintenance of calendared events.
Oversee and coordinate client’s service providers/vendors (caterer, equipment rental, etc.) ensuring all service providers/vendors adhere to the Arboretum’s requirements and physical limitations.
Responsible for obtaining all appropriate certificates of insurance from the client’s service providers/vendors (caterer, equipment rental, etc.) and for those listed as additionally insured.
Manage and supervise facilities event staff, including hiring, training and guidance, and scheduling for specific events.
Oversee, coordinate, and ensure client’s reasonable needs are met, before, during, and after the event.
Manage and oversee concerns related to service providers/vendors, clients, and events.
Other duties as assigned