Facilities and HSE Coordinator

JBT Marel•Lakeland, FL

About The Position

The Facilities and HSE Coordinator will oversee daily operations and maintenance of facilities, ensuring they are safe, clean, and functional. This role involves coordinating with maintenance staff, service providers, and external vendors for repairs, upkeep, and facility services. The coordinator will also manage office layouts, space allocations, and assist with office moves and reconfigurations. A key aspect of the role is managing the facilities budget, monitoring expenditures, and identifying cost-saving opportunities. Additionally, the position serves as the primary point of contact for facility-related inquiries and issues, preparing reports on operations and maintenance activities. The role also encompasses primary contact for sustainability initiatives, managing logistics for related events, and preparing sustainability reports. Safety coordination involves implementing and monitoring safety protocols, conducting inspections and drills, providing safety training, and supporting the resolution of incidents. Vendor and resource management includes managing relationships with suppliers and monitoring inventory. Strong communication and coordination skills are essential for liaising with internal departments and resolving inquiries promptly.

Requirements

2-4 years of experience in office management, facilities coordination, or a similar role.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficiency in Microsoft Office Suite
Ability to work independently and collaboratively within a team.

Nice To Haves

Associate’s or Bachelor’s degree in Facilities Management, Business Administration, or a related field preferred.
Knowledge of health, safety, and environmental regulations is a plus.

Responsibilities

Oversee daily operations and maintenance of facilities to ensure they are safe, clean, and functional.
Coordinate with maintenance staff and service providers for repairs and upkeep.
Liaise with external vendors and contractors for facility services and supplies.
Ensure compliance with health, safety, and environmental regulations.
Manage office layouts and space allocations to optimize space utilization.
Assist in planning and executing office moves and reconfigurations.
Assist in preparing and managing the facilities budget.
Monitor expenditures and identify cost-saving opportunities.
Serve as the point of contact for facility-related inquiries and issues.
Prepare reports on facility operations and maintenance activities for management.
Act as the primary contact for sustainability initiatives, including programs like Adopt-a-Highway and blood drives.
Manage logistics and ensure successful execution of sustainability-related events.
Prepare and submit sustainability reports to management.
Collect, analyze, and report data related to sustainability metrics and performance.
Monitor progress and identify areas for improvement in sustainability practices.
Design and implement sustainability programs and initiatives aligned with the company's goals and values.
Implement and monitor safety protocols to ensure compliance with health, safety, and environmental regulations.
Conduct regular safety inspections and drills to maintain a safe work environment.
Provide safety training and resources to employees to promote awareness and compliance.
Support the resolution of near-miss incidents.
Aid in the collection and presentation of safety data.
Assist in developing and implementing emergency response plans and procedures.
Conduct drills and training for staff on emergency protocols.
Manage relationships with service providers and suppliers to ensure high-quality service and cost-effectiveness.
Monitor and manage inventory of office and facility supplies, placing orders as necessary.
Serve as the primary point of contact for office and facility-related inquiries and issues, providing prompt resolutions.
Coordinate with internal departments to support office and facility needs and improvements.