Facilities Administrator

Langley Federal Credit Union•Yorktown, VA

2d•Onsite

About The Position

Imagine being part of a company where your growth is valued and your journey is supported. Imagine yourself at Langley Federal Credit Union, where we're dedicated to shaping a meaningful path together. You belong at Langley. Langley Federal Credit Union is one of the 100 largest credit unions in the United States with over $5B in assets and over 351,000 members. We are constantly growing and have recently expanded to neighboring states and other parts of Virginia. Langley is committed to being the best place you will ever work, and it all begins with our comprehensive employee benefits package, which includes affordable medical, dental, and vision plans in addition to: Investing in You: Educational Assistance, encompassing books, lab fees, registration costs, and more. Support for Student Loan Repayment. Abundant Career Growth Opportunities. Time Off That Matters: Generous Paid Vacation that starts accumulating from day one, progressively increasing with every five years of service, up to a maximum cap. Celebrate 13 Paid Holidays, including your birthday and the day following Thanksgiving; enjoy Floating Holidays too! Paid Sick Time for all team members. Financial Security: Highly competitive 401K plan featuring a 6% company match, with immediate vesting with a ROTH IRA option. Company-covered short- and long-term disability insurance. Complimentary Life Insurance and the choice of additional Voluntary Life Insurance. Flexible Health Care and Dependent Care benefits. Langley Federal Credit Union is currently hiring for a Full Time Facilities Administrator to work on-site from our Yorktown Branch , located in Yorktown , VA. Job Summary: Provides administrative support to the Facilities Department. Coordinates mail room activities to include the Couriers and delivery of all packages internally within Langley and shipping/mailing out to others. The Administrative Specialist will maintain all files for the Facilities Dept vehicles, Langley properties, lease agreements, and expense reporting. Creates purchase orders for recurring and ad-hoc facility needs and serves as the first approver of invoices. Ensures professional communication with all internal and external customers to provide building access and permissions for any preventative or ongoing maintenance to Langley buildings or vehicles. Serves as a Langley Crisis Action Team member, contributing to emergency preparedness and response efforts to safeguard LFCU properties.

Requirements

Two or more years of experience in an administrative function or equivalent combination of working experience/training required.

Responsibilities

Provides administrative support to the Facilities Management Department, including lease documents and all contract documentation and storage.
Coordinates courier and mailroom schedules and provides backup support when necessary.
Coordinates distribution of Langley mail, including USPS, UPS, FedEx, etc.
Coordinates utility services for branches and foreclosures.
Assists Facilities team with expense reporting.
Processes inquiries from internal/external customers, vendors, and staff.
Administers facilities work order processing and the administration of the entire system.
Serve as a liaison to property managers, communicating any facilities-related issues or concerns and ensuring timely resolution.
Process purchase orders and provide initial approval for all invoices related to the Facilities Department.
Ensure accuracy and compliance with budgetary constraints.
Generates various reports and graphs.
Assist in budget preparation and monitoring, tracking expenses against allocated budgets, and identifying variances or areas for cost-saving measures.
Schedules vendors for preventative maintenance and repair tasks for Langley.
Ensures that all vendors' and facilities staff access badges, credit cards, toll, and fuel cards are up to date.
Maintains all Fleet Maintenance record-keeping logs, including vehicle service schedules, repairs, and inspections.

Benefits

Educational Assistance, encompassing books, lab fees, registration costs, and more.
Support for Student Loan Repayment.
Abundant Career Growth Opportunities.
Generous Paid Vacation that starts accumulating from day one, progressively increasing with every five years of service, up to a maximum cap.
Celebrate 13 Paid Holidays, including your birthday and the day following Thanksgiving; enjoy Floating Holidays too!
Paid Sick Time for all team members.
Highly competitive 401K plan featuring a 6% company match, with immediate vesting with a ROTH IRA option.
Company-covered short- and long-term disability insurance.
Complimentary Life Insurance and the choice of additional Voluntary Life Insurance.
Flexible Health Care and Dependent Care benefits.