Facilities Administrator

Auxly Cannabis•Leamington, ON

2d•CA$50,000 - CA$55,000•Onsite

About The Position

Auxly is an international cannabis company dedicated to bringing innovative, effective, and high-quality cannabis products to the medical, wellness and adult-use markets. Auxly's experienced team of industry first-movers and enterprising visionaries have secured a diversified supply of raw cannabis, strong clinical, scientific, and operating capabilities and leading research and development infrastructure in order to create trusted products and brands in an expanding global market.

Requirements

2–3 years of experience in maintenance administration, facilities support.
General understanding of tools, equipment, and maintenance workflows.
Strong computer skills with the ability to learn new systems.
Strong organizational and multitasking abilities with high attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Strong communication skills and ability to work cross-functionally.

Nice To Haves

Prior CMMS experience is an asset.

Responsibilities

Field incoming maintenance requests and assign work orders to technicians based on priority and skillset.
Create, update, and close work orders in the CMMS (Fiix) with accurate documentation.
Maintain asset data, preventative maintenance schedules, and equipment histories.
Support KPI tracking (e.g., PM completion rates, response times, downtime tracking).
Monitor and maintain tool crib inventory including tools, replacement parts, PPE, maintenance supplies, and facility consumables.
Issue tools and supplies to technicians, ensuring proper sign-out and return processes.
Track repairs, calibrations, and replacement schedules for tools and equipment.
Research products, obtain quotes, and submit RFQs and PORs for approval.
Maintain accurate stock levels, reconcile usage, and support vendor relationships.
Support scheduling for contractors, vendors, and internal maintenance projects.
Conduct or support monthly facility inspections and track follow-up actions.
Assist with cost tracking, invoicing review, and departmental reporting.
Greet and escort visitors, service vendors, and contractors as needed.
Participate in continuous improvement of maintenance and facilities processes.
Support Health & Safety compliance by monitoring equipment inspection records.
Other duties as assigned.