Facilities Administrative Assistant

The Mint Gaming Hall Kentucky Downs•Franklin, KY

16d•$17

About The Position

BIG BENEFITS OF WORKING AT THE MINT: Wage: $16.50 hourly Weekly Pay Up to $2,000 in Bonuses your first year Competitive Medical, Dental, and Vision Benefits Fully paid Company Life Insurance 401K with Company Match FSA/HSA We have BIG FUN! JOB RESPONSIBILITIES: File and maintain Facilities maintenance reports. Organize and maintain electronic files. Assist the Facilities Director and Manager with project financial document tracking and processing. Enter data for departmental checkbooks and financial logs. Assist in the development and maintenance of the fleet management program. Assist with updating and maintain preventative maintenance and service calls. Assist with researching supplies and parts for purchase. Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals. Use computers for various applications, such as database management or word processing. Operate office equipment such as fax machines, copiers, or phones systems and arrange for repairs when equipment malfunctions. Assisting with inventory management, including purchase ordering and stocking supplies needed for the Facilities department and Facilities operations. Assisting the Financial department with invoicing and payments. Maintain contact lists. Always maintains proper radio etiquette. Ensures optimum operation and minimal down time by reporting any malfunctions to the supervisor. Must not carry out major technical repairs. Ensures work areas are kept clean and all necessary supplies are available. Provides BIG Service to internal guests and ensures their complete satisfaction, inclusive of greeting and interacting with guests in a friendly and enthusiastic manner, anticipating and meeting guest needs and preferences, remaining calm and professional when dealing with guests that are difficult or upset. EDUCATION AND EXPERIENCE: Must be 21 years of age or older with a high school diploma or general education degree (GED). Administrative experience required. Must pass all required pre-screening and background checks. Internal candidates must meet the eligibility requirements as provided in the Transfer and Promotion policy. Ability to work a variety of shifts, this includes day, swing, late-night, weekend, and holiday shifts as scheduled. Must be able to obtain and maintain a valid Kentucky gaming/racing license. The Mint Gaming Hall an equal opportunity employer (EOE). Qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, marital status, disability, sexual orientation, or any other characteristic protected by state or federal law.

Requirements

Must be 21 years of age or older with a high school diploma or general education degree (GED).
Administrative experience required.
Must pass all required pre-screening and background checks.
Internal candidates must meet the eligibility requirements as provided in the Transfer and Promotion policy.
Ability to work a variety of shifts, this includes day, swing, late-night, weekend, and holiday shifts as scheduled.
Must be able to obtain and maintain a valid Kentucky gaming/racing license.

Responsibilities

File and maintain Facilities maintenance reports.
Organize and maintain electronic files.
Assist the Facilities Director and Manager with project financial document tracking and processing.
Enter data for departmental checkbooks and financial logs.
Assist in the development and maintenance of the fleet management program.
Assist with updating and maintain preventative maintenance and service calls.
Assist with researching supplies and parts for purchase.
Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals.
Use computers for various applications, such as database management or word processing.
Operate office equipment such as fax machines, copiers, or phones systems and arrange for repairs when equipment malfunctions.
Assisting with inventory management, including purchase ordering and stocking supplies needed for the Facilities department and Facilities operations.
Assisting the Financial department with invoicing and payments.
Maintain contact lists.
Always maintains proper radio etiquette.
Ensures optimum operation and minimal down time by reporting any malfunctions to the supervisor.
Must not carry out major technical repairs.
Ensures work areas are kept clean and all necessary supplies are available.
Provides BIG Service to internal guests and ensures their complete satisfaction, inclusive of greeting and interacting with guests in a friendly and enthusiastic manner, anticipating and meeting guest needs and preferences, remaining calm and professional when dealing with guests that are difficult or upset.