Facilities Administration Coordinator

CSU Careers•Fresno, CA

12d•Onsite

About The Position

The Administrative Support Coordinator will provide a full range of operational support for Facilities Management (FM). The department is large and the nature of the work is fast paced, oftentimes requiring shifting priorities to meet the needs of the department and the campus facilities.

Requirements

Knowledge of office methods, procedures, and standard practices, including principles of customer service.
Working knowledge of cashier functions and general billing.
Thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate professionally both orally and in writing.
Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages (i.e. Microsoft Office Suite, Adobe Sign, Google email and calendar, etc.).
Excellent communication, interpersonal and problem-solving skills.
Ability to maintain confidentiality with regard to sensitive written and electronic records.
Ability to independently interpret and apply a variety of policies and procedures where specific guidelines may not exist and refer such issues to higher authority as appropriate.
Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
Ability to troubleshoot most office administration problems and respond to inquiries and requests.
Exceptional organizational and time management skills with attention to detail and data accuracy.
Ability to create and maintain program records and provide data for review.
Maintain files and records.
High School diploma or equivalent.
Three years of general clerical, secretarial or administrative experience in an office environment.

Nice To Haves

Experience working with a CMMS.

Responsibilities

Provide a full range of operational support for Facilities Management (FM).
Shift priorities to meet the needs of the department and campus facilities.
Serve as front-line providing accurate, professional, and courteous assistance.
Maintain confidentiality with regard to sensitive written and electronic records.
Independently interpret and apply a variety of policies and procedures where specific guidelines may not exist and refer such issues to higher authority as appropriate.
Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
Draft and compose correspondence, documents and standard reports.
Troubleshoot most office administration problems and respond to inquiries and requests.
Create and maintain program records and provide data for review.
Maintain files and records.
Work effectively with faculty, staff, students and the general public from diverse ethnic, cultural and socio-economic backgrounds.