Fab Shop Office Administrator

Ecolab•Dallas, TX

5d•Onsite

About The Position

At Ovivo Ultra Pure Water+ by Ecolab, we offer you the opportunity to expand your skills and professional experience while collaborating with worldwide experts in water treatment. An Office Administrator is expected to provide professional administrative and operational support for the Ovivo Dallas Fab Shop while ensuring efficient office operations and effective coordination across departments. We are looking for a highly organized individual who is excited to be a part of changing how the world views our most critical resource – Water.

Requirements

High school diploma or equivalent.
Minimum three (3) years of directly related administrative experience in a production, manufacturing, design, engineering, or similar environment; and/or an equivalent combination of education and experience.
Proficiency with Microsoft Office applications including Word, Excel, and PowerPoint.
Ability to manage multiple tasks simultaneously and establish priorities with accuracy and dependability.
Ability to respond effectively to sensitive inquiries and situations requiring sound judgment.
Demonstrated ability to exercise independent judgment in the performance of job responsibilities.
No immigration sponsorship available for this role.

Nice To Haves

Experience with Syteline ERP software.
Experience supporting purchasing, procurement, finance, or manufacturing operations.
University coursework or degree preferred.
Strong organizational and communication skills.
Ability to work effectively in a fast-paced environment while maintaining attention to detail.

Responsibilities

Organize and prioritize daily work activities while adapting to changing business needs and department priorities.
Type, format, and prepare reports, correspondence, memos, and other technical or confidential documents.
Coordinate with departments and offices to ensure documentation is appropriate, complete, and accurate.
Maintain regular communication with key personnel across departments and office locations.
Establish and maintain filing systems and department databases.
Collect, submit, and track project time reports.
Support the finance team by obtaining required approvals and maintaining vendor and supplier invoice records.
Solicit pricing quotations from vendors and suppliers and prepare material request documentation.
Enter material request information into Syteline and prepare purchase orders.
Assist with special assignments and projects as requested.
Maintain office supply inventory to support daily operations.
Prepare and coordinate envelopes and small packages for shipment.
Perform all work in accordance with established safety procedures.
Maintain a clean, organized, and professional workspace.
Perform other duties as assigned.

Benefits

medical
dental
vision
life insurance
accident insurance
critical illness insurance
hospital indemnity insurance
auto insurance
home insurance
pet insurance
identity theft protection
short-term and long-term disability
401k
pension plans
retirement health care benefits
short-term incentives
vacation (12 days)
holidays
parental leave
employee stock purchase plans (Full-Time Associates)
discount on day care services and caregiver services
adoption assistance
group legal services
employee assistance program
employee discount program
education assistance program
on-Site childcare and fitness facilities may be available at select Ecolab locations.