F&B Office Administrator

BROKEN SOUND CLUB•Boca Raton, FL

About The Position

Our Culture, Our Brand, Our Sound! Join Broken Sound Club. We are hiring for a Food & Beverage Administrator Position Summary: Assist Food & Beverage Department, as directed by the Food & Beverage Director. Additionally, provides assistance to the Catering Department and to the administrative office as required. Will provide outstanding service to our members through his or her knowledge and ability to solve problems and anticipate Members’ needs. Must possess excellent customer service, organizational and follow-up skills. Self-motivation and strong communication skills, both oral and written are also a must. Proficient computer experience including MS Word, MS Excel, Adobe InDesign, minor web-site construction, and internet search skills is required.

Requirements

Multi line phone system
Excellent communication and Member relation skills
Organizational & time management skills
Ability to multi – task in high profile, high traffic environment
Computer efficiency in Microsoft Office Suite, Club Essentials, InDesign, Canva, website construction, and internet search skills
High School Degree required, minimum of two years college education.
Minimal knowledge of food and beverage, prior hotel-related experience helpful.
Minimum of two years administrative experience, hospitality industry preferable.

Responsibilities

Exemplify Broken Sound Country Club standards, practices and procedures
Provide clerical assistance (copying, faxing, notarizing, mail services, etc.)
Will attend weekly Food & Beverage Operation meetings - compiles and updates weekly activity packet for the Operations Group
Responsible for FOH Food & Beverage Expenses and Purchasing
Responsible for accuracy and timely presentation of all communication items to the Communications department – Flyers, Monthly Calendars, eBlasts, Social Calendars
Menus: Designs, updates (pricing, new items, specials), and prints all menus and posts dining information to the Club’s website. Responsible for inventory of menu paper and covers, and orders as needed.
Updates Food & Beverage Website as needed with new menus and flyers. Updates Main Club calendar on website with monthly dining, and updates menus to those dining events.
Designs all place cards, signs, menus, etc for Food & Beverage
Knowledgeable in all safety and emergency procedures and accident prevention policies and procedures
Responsible for Holiday Take Out Orders – Rosh Hashanah, Yom Kippur, Thanksgiving, Passover – Keeping track of all orders, and billing members
Orders décor and buffet props as needed for special events for department, keeps track of budget for Buffet Prop line
Receives and manages reservations for special events (i.e. Socials, Herb Garden Dinners, etc.)
Responsible for planning and maintaining yearly dining calendars, and loading into Club Essentials
Responsible for all marketing material for Food & Beverage department, ensuring that flyers and posters are submitted and out for members in a timely manner. Weekly check stuffers as necessary
Committee Agendas & Invitations: Responsible for archiving all documents pertaining to the House Committee. Helps facilitate invitations to the House Committee members. Creates all Agendas and is required to attend House Committee meetings monthly. Minutes, Agendas & Monthly Records will be as an official record for future reference
Maintains Club Essentials calendar of events for dining outlets, conference & board room, in – house events, & private events
Will serve as Front Desk receptionist when required
Will assist Administrative Offices as required
Other duties as assigned