Extra-Help Account Clerk

Sonoma County Library•Rohnert Park, CA

3d•Onsite

About The Position

Sonoma County Library is seeking a detail-oriented Extra-Help Account Clerk with strong customer service skills to join their team at Sonoma County Library Headquarters. This is a non-benefited position that will not exceed 960 hours in one fiscal year. The ideal candidate is organized, accurate, and dependable, with strong administrative and financial recordkeeping skills, attention to detail, and the ability to manage multiple priorities in a collaborative office environment. This position provides accounting and administrative support to the Library's Budget, Accounting, and Financial Services by performing a variety of routine to moderately complex accounting and clerical duties. Responsibilities include processing accounts payable transactions, reviewing invoices and supporting documentation, entering and maintaining financial records, reconciling transactions, responding to vendor inquiries, and assisting with financial reporting and other administrative functions.

Requirements

Equivalent to completion of the twelfth (12th) grade.
One (1) year of experience in processing financial documents, benefits processing, payroll administration, maintaining financial or accounting records, and performing general accounting office work.
Knowledge of terminology and practices of financial and account document processing and record-keeping, including accounts receivable, accounts payable, benefits processing, and payroll administration.
Knowledge of business arithmetic and basic financial and statistical techniques.
Knowledge of record-keeping principles and procedures.
Knowledge of basic budgetary practices.
Knowledge of modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software.
Knowledge of English usage, grammar, spelling, vocabulary, and punctuation.
Knowledge of techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and library staff.
Ability to perform detailed accounting, financial, payroll, billing, statistical, benefit, and/or budgetary support work.
Ability to process a variety of standard financial, accounting, payroll, and statistical documents.
Ability to review and reconcile financial, accounting, payroll, and benefit documents and records.
Ability to prepare accurate and timely billings and reports.
Ability to interpret, apply, and explain policies and procedures.
Ability to compose correspondence and reports independently or from brief instructions.
Ability to make accurate arithmetic, financial, and statistical computations.
Ability to establish and maintain a variety of filing, record-keeping, and tracking systems.
Ability to understand and follow oral and written instructions.
Ability to organize own work, set priorities, and meet critical time deadlines.
Ability to enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
Ability to operate modern office equipment including computer equipment and specialized software applications programs.
Ability to use English effectively to communicate in person, over the telephone, and in writing.
Ability to use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Nice To Haves

Experience with specialized accounting software.

Responsibilities

Provides excellent customer service, performs routine to moderately difficult clerical work in connection with keeping and reviewing financial and statistical records.
Provides support to the benefits processing and payroll administration functions.
Performs a variety of routine account support duties related to accounts receivable, accounts payable, benefits support, and payroll administration, including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures.
Assists with financial and/or budgetary document processing within specified procedural guidelines.
Maintains a variety of ledgers, registers, and journals according to established accounting policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.
Calculates, codes, and enters data into computer to process and prepare vendor claims for payment, including all book claims; maintains claim log and vendor files for all accounts.
Troubleshoots vendor inquiries and provides proof of payment via the Sonoma County Auditor’s office.
Processes accounts payable; assigns purchase numbers; reviews invoices and receiving reports for accuracy and appropriate authorization; ensures that funds are budgeted and available and prepares documentation required for payment.
Enters a variety of information into one or multiple automated financial, accounting, and statistical reporting systems; produces and distributes a variety of periodic and specialized reports, following established formats.
Assists with the review of a variety of financial, accounting, and statistical documents for completeness and accuracy; makes corrections within established guidelines or returns the document to the originator for correction; proofreads documents; researches issues regarding specific transactions; updates related files; and updates departments on action items.
May assist staff and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems.
May provide general clerical assistance as needed and perform general office support duties such as opening and routing mail and deliveries; preparing correspondence; filing and record keeping; duplicating and distributing various written materials; and ordering and keeping inventory of office supplies.
Uses a variety of standard office equipment, including a computer and various financial spreadsheet and word processing software, as well as specialized accounting software.