Externship Program Assistant

Alliance Animal Health • Lumberton, NC

2d

About The Position

The Externship Coordinator Assistant plays a key role in supporting the planning, coordination, and execution of veterinary student externship programs. This position ensures a seamless and engaging experience for students while supporting long-term recruiting efforts and strengthening relationships with veterinary schools.

Requirements

• Experience in coordination, scheduling, or administrative support required
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Adaptability to work with individuals from diverse backgrounds
• Strong problem-solving skills with a solutions-oriented mindset
• Proficiency with applicant tracking systems, scheduling tools, and standard office software

Nice To Haves

• Bachelor’s degree preferred
• Experience with high-volume programs or enrollment processes preferred
• Veterinary or healthcare experience preferred

Responsibilities

• Coordinate externship outreach, applications, and scheduling support
• Assist in matching students with hospitals based on interests and learning goals
• Screen applications to ensure candidates meet program requirements
• Collect and organize student learning objectives and required documentation
• Serve as a primary point of contact for externs, ensuring timely and professional communication
• Address student questions and concerns to create a positive experience
• Document student interactions in SmartRecruiters (applicant tracking system)
• Partner with the Externship Coordinator to resolve issues and improve processes
• Maintain accurate records of participation, hours, and required paperwork
• Manage school-specific documentation requirements
• Track engagement and outcomes to support program effectiveness and recruiting goals
• Collaborate with recruiting, operations, and hospital leadership teams
• Support coordination of recruiting events, career fairs, and campus visits
• Assist with travel arrangements and logistics as needed
• Contribute ideas to improve student programs and processes

What This Job Offers

• Job Type: Full-time
• Career Level: Intern
• Number of Employees: 101-250 employees