Externship Program Assistant

Alliance Animal Health•Lumberton, NC

About The Position

Alliance Animal Health is a fast-growing, private equity-backed Veterinary Service Organization that partners with veterinarian practices across the United States. As a majority owner and business partner, we provide world-class support in talent acquisition, marketing, human resources, finance, and operations—so our practices can focus on delivering exceptional care to animals. Our core values—Passion, Engagement, Trust, and Service (PETS)—guide everything we do. We empower our doctor partners to make the best medical decisions for their practices, while we tailor business solutions to support their unique goals. Our collaborative, people-first culture is built on open communication, innovation, and respect for the individuality of every hospital we serve. Position Summary The Externship Coordinator Assistant plays a key role in supporting the planning, coordination, and execution of veterinary student externship programs. This position ensures a seamless and engaging experience for students while supporting long-term recruiting efforts and strengthening relationships with veterinary schools.

Requirements

Bachelor’s degree preferred
Experience in coordination, scheduling, or administrative support required
Strong verbal and written communication skills
Excellent organizational skills and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Adaptability to work with individuals from diverse backgrounds
Strong problem-solving skills with a solutions-oriented mindset
Proficiency with applicant tracking systems, scheduling tools, and standard office software

Nice To Haves

Experience with high-volume programs or enrollment processes preferred
Veterinary or healthcare experience preferred
Passion for supporting veterinary students and the profession
Empathetic, patient, and student-focused approach
Collaborative team player with a positive attitude
High level of accountability and reliability

Responsibilities

Coordinate externship outreach, applications, and scheduling support
Assist in matching students with hospitals based on interests and learning goals
Screen applications to ensure candidates meet program requirements
Collect and organize student learning objectives and required documentation
Serve as a primary point of contact for externs, ensuring timely and professional communication
Address student questions and concerns to create a positive experience
Document student interactions in SmartRecruiters (applicant tracking system)
Partner with the Externship Coordinator to resolve issues and improve processes
Maintain accurate records of participation, hours, and required paperwork
Manage school-specific documentation requirements
Track engagement and outcomes to support program effectiveness and recruiting goals
Collaborate with recruiting, operations, and hospital leadership teams
Support coordination of recruiting events, career fairs, and campus visits
Assist with travel arrangements and logistics as needed
Contribute ideas to improve student programs and processes