Expenses Specialist

Rice University•Houston, TX

9d•Hybrid

About The Position

The Expenses Specialist is an integral member of the Accounts Payable team and plays a significant role in facilitating the department’s success. Under the supervision of the Expenses Lead, this position is responsible for processing expense reports and the administration of the University’s procurement card program. This role plays a crucial part in maintaining financial control and ensuring compliance with company policies and procedures. Ideal candidates should display courtesy, tact, consideration, efficiency and discretion in all interactions with other members of the Rice community and with the public.

Requirements

Bachelor’s degree
One or more (1+) years experience in accounts payable
Proficiency in Microsoft Office Suite, particularly Excel, for tracking and analyzing expenses
Detail oriented, analytical and critical thinking skills
Communication skills necessary to effectively communicate, update, persuade, and facilitate discussions with all levels of management
Ability to work both independently and collaboratively as part of a team
Strong problem-solving skills: ability to work well in a fast-paced environment.

Nice To Haves

3+ years of accounts payable experience preferably in expense processing, financial administration, or P-Card administration
Experience working with enterprise resource planning systems (ERP)

Responsibilities

Receive and review employee expense reports and non-employee reimbursements for accuracy and compliance with company policies.
Verify receipts, invoices, and supporting documentation.
Process expense reports and non-employee reimbursements and ensure timely reimbursements.
Resolve discrepancies or issues related to expense claims.
Assist with the Pcard program on a backup basis, including card administration and issue resolution.
Ensure all expenses and PCard transactions adhere to company policies and guidelines.
Develop and update expense policies as needed.
Conduct regular audits to identify potential policy violations and recommend corrective actions.
Generate and maintain reports, as directed, related to expense processing.
Provide financial data, as directed, to management for budgeting and decision-making purposes.
Stay up-to-date with industry best practices and regulation changes related to expenses.
Performs other duties as assigned.