Expense Team, Assistant Vice President - Blackstone Credit & Insurance

Blackstone • New York, NY

2d • $130,000 - $200,000 • Onsite

About The Position

The Expense Team Assistant Vice President will support and oversee key functions across the BXCI Expense Team, with responsibility for multiple day-to-day expense operations, developing team members, and driving process improvements across travel & entertainment (T&E) and invoice allocation workflows. This role requires a candidate who is highly motivated, detail-oriented, and able to operate effectively in a fast-paced environment supporting a wide variety of functions. A strong background in Finance, Accounting, and expense operations is required. The successful candidate will bring significant experience in T&E and invoice allocation processes, expense policy adherence, expense reporting/status updates, and hands-on expertise with expense systems and workflow approvals.

Requirements

• 5+ years of relevant experience in Finance, Accounting, expense operations, invoice allocation, T&E allocation, or related functions (asset management or financial services experience strongly preferred).
• 2+ years of people/team leadership experience including prioritization and training
• Required systems experience: hands-on experience with expense management systems such as Concur and EAS, including workflow approvals, reporting, and troubleshooting/user support.
• Demonstrated capability to review and enforce policy and allocation procedures, resolve exceptions, and follow up for approvals.
• Strong technical and analytical skills; highly detail-oriented with a strong control mindset.
• Proven capability to manage multiple tasks, shift priorities quickly, and support a wide variety of functions in a dynamic environment.
• Advanced Excel proficiency (e.g., pivots, lookups, reconciliation support).
• Excellent verbal and written communication skills, including the capability to summarize issues, develop recommendations, and make sound decisions.
• Proactive, takes initiative, and demonstrates strong ownership from problem identification through resolution.

Responsibilities

• Lead the day-to-day management of T&E expense allocations and invoice allocation processes, ensuring accuracy, timeliness, and compliance with allocation procedures and firm policies.
• Oversee expense report reviews for adherence to policies and allocation procedures; act as an escalation point for exceptions and complex issues.
• Contribute to expense status reporting, including tracking approvals, aging, bottlenecks, and resolution plans.
• Field questions regarding invoice status and provide technical guidance for related workflows.
• Manage, mentor, and develop junior team members; set priorities, provide coaching, and ensure coverage for critical processes.
• Serve as a key point of contact for employee questions related to T&E allocations, approvals, and expense process expectations.
• Train new employees on T&E allocations and invoice allocation workflows.
• Oversee workflows for T&E reports and approvals, including working with the team on documentation and training materials.
• Provide system administration support for Expense Allocation System (EAS) and operations (queue oversight, data maintenance, user support, and issue escalation).
• Assist with technical system troubleshooting and user assistance; coordinate with internal partners to resolve recurring system/process issues.
• Drive special projects to improve controls, reduce cycle times, and improve user experience.
• Support allocation of select research and technology services and ensure proper allocation and documentation.
• Identify, assess, and escalate operational risks; recommend improvements and implement solutions with appropriate stakeholders.

Benefits

• Comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• Paid time off
• Life insurance
• 401(k) plan
• Discretionary bonuses
• Equity and other incentive compensation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed