Expense Specialist (4324)

WACO FAMILY MEDICINE•Waco, TX

4d•Onsite

About The Position

The Expense Specialist will be responsible for reviewing, entering, and coding vendor invoices into the accounting system. This role involves verifying purchase orders and goods receipts, communicating with vendors to resolve billing discrepancies, and assisting with employee reimbursements. The specialist will also prepare manual checks, process electronic payments, and review company credit card charges. Maintaining confidentiality of information is crucial. Additional duties include providing general office support and handling mail.

Requirements

High School diploma or equivalent required
Computer literacy
Type 45 wpm
Ability to communicate verbally and by email in a professional manner
Strong accuracy and attention to detail
Strong organizational skills
Visual and auditory accuracy
Indoor setting
Frequent use of computers
Long periods of standing and sitting
Frequent use of telephone
Continuous repetitive grasping and manipulation of both hands
Continuous conversational communication
Occasional walking, squatting, stooping, bending and twisting
Occasional reaching and climbing
Occasionally carrying up to 10lbs
Infrequent use of personal transportation
Understand/carry out simple/detailed, oral/written instructions
Memorize and retain instructions

Nice To Haves

Associates degree preferred

Responsibilities

Review, enter, and code vendor invoices into the accounting system with accuracy
Verify purchase orders and receipt of goods
Communicate with vendors to resolve billing discrepancies or payment inquiries
Assist in processing weekly employee reimbursements as needed, verifying proper documentation and approvals
Prepare manual checks and process electronic payments as needed
Review company credit card charges for proper coding
Maintain confidentiality of documents and information
Provide general office support
Collect and distribute Administration’s mail
Other duties as assigned by supervisor