Expense Payable Vendor Masterfile

The TJX Companies, Inc.•Marlborough, MA

13d•Onsite

About The Position

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer. Reviews requests for the creation of new suppliers. This includes research of existing suppliers and review of supplier legal names. Verifies data prior to entry to ensure accuracy (i.e., addresses, zip codes, etc.) Creates and/or changes supplier data in the Oracle Supplier Master File. Obtains proper documentation prior to updating supplier information, addresses, and other critical data. Ensures changes are executed accurately and documentation is retained according to audit guidelines. Verifies and adds banking information for ACH/Wire payments suppliers and associates. Follows audit guidelines relating to bank change requests to prevent fraud. Performs daily audits of completed supplier requests, including all changes to header, sites, and bank level fields. Any identified errors are communicated and corrected timely. Runs payment processes along with payment registers for reporting to internal user groups. Process stop-payment requests to support voids and provides copies of cashed checks as requested. Assists with the annual 1099 processes including reviewing data queries, updating and/or correcting Supplier data as requested. Assist with testing updates and changes to the Oracle system. Other tasks and projects as assigned.

Requirements

Associate’s or Bachelor’s degree preferred
Payables and or related business experience desired
Strong problem-solving skills and ability to identify “out of the norm” scenarios
Competent and fluid computer skills required including Microsoft Excel, Word, and Oracle a bonus
Strong decision-making skills based on a mixture of analysis, experience, and judgement; ability to call out issues in a timely manner
Proven organizational and follow through skills with the ability to handle multiple tasks simultaneously, effectively, and clearly document findings as needed
Ability to provide high quality customer service to a variety of contacts in both verbal and written form
Ability to maintain an excellent attention to detail in a fast-paced environment with changing needs

Nice To Haves

Oracle a bonus

Responsibilities

Reviews requests for the creation of new suppliers.
Researches existing suppliers and reviews supplier legal names.
Verifies data prior to entry to ensure accuracy (i.e., addresses, zip codes, etc.).
Creates and/or changes supplier data in the Oracle Supplier Master File.
Obtains proper documentation prior to updating supplier information, addresses, and other critical data.
Ensures changes are executed accurately and documentation is retained according to audit guidelines.
Verifies and adds banking information for ACH/Wire payments suppliers and associates.
Follows audit guidelines relating to bank change requests to prevent fraud.
Performs daily audits of completed supplier requests, including all changes to header, sites, and bank level fields.
Communicates and corrects any identified errors timely.
Runs payment processes along with payment registers for reporting to internal user groups.
Processes stop-payment requests to support voids and provides copies of cashed checks as requested.
Assists with the annual 1099 processes including reviewing data queries, updating and/or correcting Supplier data as requested.
Assists with testing updates and changes to the Oracle system.
Performs other tasks and projects as assigned.