Expense Management Accountant

SANFORD AIRPORT AUTHORITY•Sanford, FL

1d•Onsite

About The Position

Under the supervision and guidance of the Financial Operations Manager, this position will perform duties to facilitate accounts payable and purchasing card expense processing, working within the limits of standard or accepted practice. This role is the primary administrator of the airport’s automated AP solution and the purchasing card and expense management program. The position involves responding to vendor inquiries, working with other departments on vendor applications, issuing keys and updating key codes for fuel, and assisting with vehicle tracking and leased vehicle payments. It also includes reconciling general ledger accounts, creating journal entries, reviewing AP reports, and verifying purchasing card transactions. Additionally, this role serves as a secondary contact for developing and maintaining monthly operating expense accruals and assists with year-end expense accruals. The position supports process changes, system implementations, and provides documentation for audits. The Expense Management Accountant also assists with financial statement preparation, maintains a safe work area, participates in meetings, and provides cross-training within the Finance Department.

Requirements

Knowledge of principles, practices, and methods of modern finance, accounting, and auditing.
A four-year degree from an accredited college or university, preferably in a field related to Finance, Accounting, or Business is highly preferred.
Specific experience related to accounts payable/expense management is preferred.
Education in Airport or governmental financial management and administration is preferred.
Successful completion of applicable pre-employment requirements, which may include: Federal fingerprint-based background check, 10-panel drug screening, Motor Vehicle Record (MVR) review, and Education verification.

Responsibilities

Serve as the primary administrator of the airport’s automated AP solution, receiving and reviewing invoices and applying initial general ledger codes for department head approval.
Route invoices to departments for authorization and final coding.
Create recurring accounts payable listings, submit for review, and issue checks and/or electronic payments following authorization on a weekly basis.
Administer the purchasing card and expense management program, including archiving statements, compiling final approved reports, and documenting general ledger codes.
Respond to vendor calls regarding payment timing and amounts and resolve related issues.
Work with other departments in requesting vendor applications and supporting documentation for entry into the ERP.
Issue keys and update key codes for fuel.
Assist Administration in tracking all vehicles and appropriate details and process monthly payments related to leased vehicles.
Reconcile assigned general ledger accounts.
Create journal entries when needed.
Review monthly AP reports and verify monthly purchasing card transactions for accurate account coding and expense information.
Serve as the secondary contact for developing and maintaining updates to monthly operating expense accruals.
Assist the Financial Reporting Accountant in the preparation of year-end expense accruals.
Assist with process changes and system implementations related to Finance business processes.
Support the Finance Department in providing documents and worksheets for interim/annual audit engagements.
Assist the Financial Operations Manager & Director of Finance with preparation of financial statements.
Maintain a safe work area and comply with safety procedures and equipment operating rules.
Participate in meetings and work groups to integrate activities, communicate issues, obtain approvals, and resolve problems.
Provide cross-training for other employees within the Finance Department.
Accept cross-training in other functions within the Finance department.
Perform other related duties as assigned.