Expense & Compliance Manager

BDO USA

About The Position

The Expense and Compliance Manager leads the firm’s expense reimbursement and card programs, including PCard, VCard, and T&E cards, with accountability for policy compliance, internal controls, and process effectiveness. This role drives standardization, automation, and continuous improvement across expense and card-related activities while maintaining a strong control environment over employee and card-based disbursements. The role partners closely with Accounts Payable, Procurement, Financial Systems, Tax, Internal Audit, and business stakeholders to support data integrity, policy compliance, and an efficient end-to-end expense management process.

Requirements

Bachelor’s degree required; focus in Finance or Accounting, preferred
Five (5) or more years of experience in expense management, accounts payable, corporate card administration, and/or procure-to-pay, required
Three (3) or more years of people leadership experience, preferred
Experience in a multi-entity or multi-location environment, preferred
Advanced Excel and data analysis skills, required
Strong knowledge of expense reimbursements, card program administration, compliance, and internal controls
Ability to translate policy into effective processes and controls
Excellent communication skills with the ability to influence stakeholders at all levels
Strong analytical and problem-solving skills
Ability to manage multiple priorities and deadlines in a fast-paced environment
Strong attention to detail and accuracy
Ability to work independently and collaboratively
Strong customer service orientation

Nice To Haves

Experience with Oracle Cloud Fusion Expense, preferred
Familiarity with automation and workflow tools, preferred

Responsibilities

Leads the firm’s expense reimbursement and card compliance programs, ensuring adherence to corporate policy and regulatory requirements
Oversees the administration, governance, and oversight of PCard, VCard, and T&E card programs
Oversees expense reimbursement review and approval processes to ensure accuracy, completeness, and policy compliance
Monitors card usage and expense activity to identify exceptions, enforce compliance, and address policy violations
Monitors evolving regulations and business needs affecting expense reimbursements and card programs, and implement updates as needed
Develops and maintains short- and long-term roadmaps for the Expense & Compliance function to support strategic priorities, process maturity, and continuous improvement
Identifies and implements process improvements to enhance efficiency, accuracy, compliance, and user experience
Leverages system capabilities, such as Oracle, or equivalent tools, to automate expense reimbursement and card workflows
Partners with Financial Systems and Procure to Pay process leads to support system enhancements, upgrades, testing, and process optimization for expense and card programs
Designs, implements, and maintains internal controls over expense reimbursements and card-related disbursements
Monitors compliance metrics, identify trends, and proactively mitigate risks related to employee expenses and card usage
Supports internal and external audit requests with timely and accurate responses
Maintains documentation, controls, and escalation processes for policy exceptions and noncompliance
Develops and maintains KPIs and reporting to track compliance, processing efficiency, card program performance, and policy adherence
Provides leadership with insights and recommendations based on expense, card, and compliance data
Partners with Accounts Payable, Procurement, Tax, Financial Systems, and firm leadership to align expense and card-related processes
Communicates policy updates, process changes, and compliance expectations clearly across the firm
Supports training and awareness efforts to strengthen employee understanding of expense reimbursement and card program requirements
Leads and develops the Expense & Compliance team
Sets clear performance expectations and provide ongoing coaching, feedback, and development
Fosters a culture of accountability, continuous improvement, and customer service
Manages staffing, workload prioritization, and performance management processes
Supports team hiring, onboarding, and training
Performs other duties as assigned