ExpandeExpanded Learning Opportunity Program (ELOP) Site Assistantd Learning Opportunity Program (ELOP) Site Assistant

THE ACCELERATED SCHOOL•Los Angeles, CA

1d•$27 - $27•Onsite

About The Position

The Expanded Learning Opportunity Program (ELOP) Site Assistant provides administrative, operational, compliance, and student support for the Expanded Learning Opportunity Program (ELOP) under the direction of the Expanded Learning Program Coordinator. This role involves coordinating daily programming, attendance, field trips, intersession activities, family communication, recruitment, and program logistics. The position also supports student supervision and safety, assists with emergency procedures, monitors program compliance and documentation, and helps address student, family, and staff concerns to ensure safe, effective, and well-organized ELOP programming. This is a grant-funded position, and employment is contingent upon continued grant funding.

Requirements

Minimum of an Associate’s (AA) degree in Education, Child Development, or a related field.
Experience working with K–8 students in a classroom, tutoring, or youth program setting.
Strong understanding of educational practices, goal-setting (including SMART goals), and basic case management for students.
Proficiency in administrative tasks and clerical workflows; ability to support office operations smoothly.
Proficiency in Microsoft Office and Google Workspace (Docs, Excel Sheets, Forms, Powerpoint).
Ability to read/write/speak in Spanish.
Must have a courteous and positive attitude.
Maintain strong verbal/written communication amongst staff and customers.

Nice To Haves

Bachelors (BA) degree in Education, Child Development, or related field.

Responsibilities

Directly work with ELOP Coordinator to plan and execute schedules, operations, field trip logistics, spirit week, culminating event, and intersession programming.
Lead field trip trips on designated days, including prep, departure, arrival, lunch distribution, and addressing student and teacher concerns.
Support ACES/TAS teachers/subs/IA’s/school support staff in planning for Intersession and carrying out Intersession vision.
Support communication plan to families for Intersession enrollment of chronic absenteeism and credit recovery attendance.
Serve as emergency lead during emergency drills and in the event of a real emergency at the school site and during a field trip.
Implement emergency procedures, guide school staff, and provide the all clear for site staff.
Collaborate with ELOP Coordinator to ensure all teachers are completing daily attendance and sign-in sheets.
Support with teacher follow-up on missing signatures and documentation.
Co-host classroom observations to ensure programming is effective, providing immediate feedback, resources, and modeling excellence in classroom management and lesson plan implementation.
Collaborate when responding to parent concerns and issues that arise with programming and student behavior, in consultation with Administrator and ELOP Coordinator.
Collaborate with teachers and staff to address student behavior concerns in a timely manner.
Review compliance documents (registration forms, attendance, field trip forms, student contracts) for completeness and accurate signatures/ink requirements.
Cross-reference daily sign-in/sign-out sheets with electronic attendance and update daily attendance trackers.
Facilitate students taking and completing baseline and summative assessments when requested.
Prepare/submit purchase orders and maintain simple expense tracking aligned to ELOP operations.
Monitor inventory and coordinate ordering/distribution of supplies for ELOP activities.
Provide logistics support (athletics, interventions, Saturday School, 30-day programs), including schedules, space setup, and materials.
Reconcile paper vs. electronic attendance daily; flag and correct discrepancies.
Provide clerical and reception services for the Expanded Learning Opportunity Program (ELOP), including answering phones, greeting visitors, and directing inquiries.
Provide general administrative and clerical support to office/program operations (e.g., filing, data entry, document audits) to ensure smooth daily workflows.
Collect, review, and file ELOP applications, student rosters, and attendance records.
Support preparation of program materials, including flyers, bulletins, newsletters, and parent communications.
Maintain accurate and organized program records including student enrollment, attendance logs, and sign-in/out sheets.
Assist in tracking student performance, documentation, and staff activity logs.
Support recruitment for all ELOP offerings, including Athletics, Before/After School Intervention, Saturday School, and 30-day programs.
Collaborate with school office managers and the ELOP Coordinator to recruit students for chronic absenteeism interventions and credit recovery (30-day ELOP and Independent Study programs).
Conduct compliance checks (registration forms, attendance sign-in/sign-out and electronic logs, student contracts, field trip slips) for completeness and correct signatures/ink requirements.
Update attendance trackers and maintain accurate compliance records.
Support document audits and basic data entry; maintain organized program files.
Serve as a liaison between families and ELOP staff by responding to parent inquiries and ensuring clear communication regarding pick-up, schedule, and program policies.
Collaborate with teachers, coaches, dean, and ELOP Coordinator to identify student academic needs and connect students to resources (e.g., before/after-school grade-level tutoring).
Coordinate scheduling of parent meetings, ELOP training, and other events.
Maintain and update calendars, announcements, and staff communications for ELOP activities.
Notify ELOP Coordinator of any urgent school administrator/teacher/staff/parent/student concerns in order to address issues promptly.
Support ELOP Coordinator in addressing concerns and follow up as directed.
Make parent phone calls for recruitment/retention and provide brief updates regarding attendance, practices, and events.
Follow up with students who miss sessions/practices to encourage continued participation.
Coordinate with teachers, coaches, and site staff to support student success; maintain shared calendars and announcements.
Assist TK–8th grade students transitioning to after-school programs (e.g., ARC/MPR) and support end-of-practice dismissal flow (as needed).
Support TK–8th grade student supervision across classrooms, hallways, dismissal/breezeway, field trips, practices, games, and overflow areas; conduct campus sweeps to ensure students transition to correct areas (as needed).
Communicate “all clear” of hallways on walkies to the administrative team.
Supervise students during transitions, dismissal, practices, games, field trips, and in overflow areas; perform campus sweeps.
Use radios/walkies to communicate hallway status (“all clear”) and coordinate with admin.