Exhibits Coordinator

ESQUIRE DEPOSITION SOLUTIONS LLC • East Point, GA

2d • Onsite

About The Position

Exhibits Coordinator is a hands-on role where you’ll help ensure exhibits are received, scanned, uploaded, assembled, and delivered accurately and on time. As part of our team, you’ll play an important role in supporting the Production Department and ensuring legal exhibits are handled with accuracy, care, and efficiency. At Esquire, we are focused on Getting it Right for our clients, our partners, and our employees, and we empower our teams to deliver reliable, high-quality work every day. As an Exhibits Coordinator, you’ll contribute to production operations by receiving, scanning, uploading, organizing, and assembling exhibits. You’ll reproduce color, oversize, and media materials as instructed or per standard rules, while ensuring jobs are complete, accurate, and delivered on time—including expedited or rush assignments.

Requirements

• Excellent interpersonal, verbal, written, communication, and organizational skills
• Proficiency in Microsoft Outlook, Word, Excel, and related reporting tools
• Ability to research, analyze information, follow up with clients and coworkers, and make sound recommendations
• 1-2 years of client service or related experience in an office setting
• High school diploma required
• Detail-oriented with the ability to plan work effectively, multitask, shift priorities, and meet deadlines
• Ability to move boxes weighing up to 30 pounds
• Reliable, adaptable, able to work under pressure, and capable of taking direction from more than one supervisor
• Meeting productivity requirements documented in KPI reports of at least 90%
• Meeting accuracy requirements documented in KPI reports of at least 98%
• Consistently reporting to work as scheduled and completing assigned shifts
• Delivering accurate, complete exhibit work on time, including rush assignments
• Supporting production goals through organization, quality, and attention to detail

Nice To Haves

• Legal or law firm experience a plus
• Associate’s degree preferred

Responsibilities

• Receive packages, identify rush jobs, and record tracking and assignment numbers
• Log jobs accurately into NetSuite and assign jobs to crates for scanning
• Scan exhibits, complete image quality control, and upload images to the appropriate system
• File scanned exhibits into crates and match original exhibits to printed transcripts
• Ensure jobs are complete with required color, oversize, media, and other materials
• Return old original exhibits after the required holding period
• Assist with maintaining and organizing old original exhibits
• Update NetSuite accurately throughout the production process
• Insert tabs into copies and originals when applicable and in accordance with regional regulations
• Use appropriate binder sizes based on the number of exhibit pages
• Follow special request firm instructions and applicable state rules
• Maintain cross-training on all duties and meet or exceed production deadlines and quotas

Benefits

• Esquire is focused on Getting it Right for our clients, our partners, and our employees, and we empower our teams to deliver reliable, high-quality work every day.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED