Exhibitions and Loans Specialist

Smith College•College Place, WA

8d•$54,166 - $73,284•Onsite

About The Position

As a member of the Collections Management team at the Smith College Museum of Art, the Exhibitions and Loans Specialist will provide day-to-day oversight of the museum’s exhibition program as well as incoming and outgoing artwork loans. This position plays a critical role in coordinating amongst museum departments to ensure that gallery rotations and exhibitions operate smoothly and efficiently. Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment. This is an in-person role.

Requirements

Bachelor's Degree, Field: Art, Art History, or related
5 or more years experience, Area: Museum Exhibitions or Collections Management
Knowledge of: Project management experience
Loan management experience
Experience with project management tools
Experience with relational databases
Skills: Project Management tools
Relational databases

Nice To Haves

Graduate Degree, Field: Museum Studies or Related
8 or more years experience, Area: Museum exhibitions or collections management
Skills: Experience with AirTable
Project Management

Responsibilities

Manage all phases of planning and execution for both in-house and loan exhibitions and rotations in partnership with staff and guest curators, including overall scheduling, initial budgeting, creating loan contracts, collaborating on exhibition layout, design, and installation.
Oversee logistics and installation of gallery rotations taking into consideration; works needed for loan, rotations of light-sensitive works of art, other environmental considerations, curators’ requests for changes to the permanent collection displays and college reunion accommodation.
Manage loan arrangements, including but not limited to cross-departmental communication, agreements, incoming and outgoing shipping and logistics, and documentation.
Ensure proper documentation and record-keeping are completed, following AAM standards, for loans and exhibitions, including but not limited to inbound and outbound paperwork, receipts, and condition reports.
Assist with the creation and maintenance of physical and digital loans and exhibitions files, as well as data entry in a collection management database, in accordance with department protocol.
Perform other duties as assigned by management.