Freelance Exhibition Manager

Avant Arte

10d•$5,500•Hybrid

About The Position

Avant Arte is seeking a passionate Amsterdam-based freelance exhibition manager to coordinate and project manage an exhibition scheduled for November 2026. The primary responsibilities include cross-functional coordination for artwork production, installation, art handling, and venue logistics. Additionally, the role involves ensuring on-site sales requirements, such as POS systems, are established and that the exhibition is managed within budget.

Requirements

Experienced exhibitions manager with project-management and exhibition coordination skills
Proactive and adaptable with the ability to learn quickly and meet on-the-spot requirements that can arise unexpectedly
Eye for detail with a passion for delivering exceptionally high standards in everything you do and thrive in fast-paced environments
Accountability and ownership with the ability to stay a step ahead and anticipate any issues / concerns, address them with the team and take ownership in resolving them
Highly organised
Must have a KvK number to work as a freelancer

Responsibilities

Exhibition coordination & production
Coordinating venue logistics, floor plans, and spatial layouts
Coordinating production of artworks including sourcing materials and supporting on fabrication
Managing installation and de-installation of works
Managing shipping and logistics
Project management
Delivering the exhibition on time and on budget
Coordinating delivery timelines of artworks and production schedule
Sales & venue coordination
Coordinating technical aspects of exhibition (AV, lighting, music)
Supervising on-site staff and volunteers
Handling permits, insurance, and risk assessments
Ensuring accessibility and safety standards are met
POS systems, exhibition catalogue and materials