Exhibition Coordinator, Gallery Operations (Fixed-Term Contract)

Christie's•New York, NY

1d•Hybrid

About The Position

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business. The Exhibition Coordinator will support the Exhibition Manager and Gallery Operations Team with exhibition preparations both in the galleries, and on various systems, alongside other daily tasks, projects, and general administrative work. The Exhibition Coordinator will also be responsible for administratively supporting the gallery and exhibitions function, maintaining finances, processing invoices, maintaining layout software, working with users and disseminating crucial information regarding installation process. The Exhibition Coordinator will be required to work both independently as well as collaboratively with Gallery Operations, Logistics, Facilities, Marketing, and Art Departments to ensure that all gallery activities run smoothly and in accordance with Christie’s standards and best practices.

Requirements

Excellent information retention, communication and interpersonal skills, including superior written and spoken communication
Demonstrated ability to multi-task and prioritize, both while working independently and with a team
Strong organizational and troubleshooting skills with demonstrated ability to implement creative solutions
Ability to manage time effectively and autonomously, work under pressure to tight deadlines
Ability to work professionally, respectfully and responsibly with colleagues across all areas of the business
Strong follow-up skills with attention to detail
Proficiency in Microsoft Office programs and ability to learn Christie’s systems

Nice To Haves

Prior administrative experience in a museum or gallery setting preferred.
Knowledge of art history a plus.

Responsibilities

creating Voyager/Visio design files
sourcing exhibition materials
liaising with contractors on exhibition treatments
assisting in the galleries before, during, and after exhibitions
administratively supporting the gallery and exhibitions function
maintaining finances
processing invoices
maintaining layout software
working with users and disseminating crucial information regarding installation process
Exhibit a strong attention to detail and understanding of the Gallery Operations processes
Liaise and communicate with the Exhibition Manager, Logistics, Art Departments, Facilities, Security and relevant contractors/vendors regarding layouts and installations
Schedule and lead routine sale exhibition meetings, disseminating meeting minutes/follow up materials to relevant colleagues
Update Voyager and Visio data and design files, communicating with art departments when file is ready to be used
Prepare floor plans and room lists for exhibitions as required
Ensure that various Gallery Operations spreadsheets and SharePoint folders are updated throughout the busy season, including exhibition material inventory and analytics of exhibitions
Assist team members with exhibition preparation, gallery preparedness and managing general inbox requests
Assist team members with updating and supporting additional JDE system updates
Maintain daily administrative tasks related to budgeting, purchase order processing, and scheduling
Manage certain activities in the galleries by acting as a representative of Gallery Operations to other support departments or external vendors
Physical presence in the galleries is required on load-in and breakdown days to assist Gallery Operations and Logistics teams with installations; including evenings and weekends as necessary
Support Gallery Operations team with any immediate and long-term projects related to exhibitions, construction, events, and our gallery / front of house spaces overall.
Other duties as assigned by manager

Benefits

Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums)
401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits)
Life Insurance - 3x base salary (100% paid by Christie’s)
Disability Insurance (100% paid by Christie’s)
Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.
Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year
Annual Discretionary Performance Bonus Plan
Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month
Back Up Child & Elder Care – up to 10 days of back-up Child or Elder Care through Bright Horizons
CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice.
Perks and Discounts through Zo and Plum Benefits