Executive Virtual Assistant
Burjline Builders•Harrisburg, PA
•Remote
About The Position
We are seeking a highly organized, proactive, and detail-oriented Executive Virtual Assistant to provide administrative and operational support to senior executives. The ideal candidate will be skilled at managing schedules, coordinating communications, handling confidential information, and helping executives maximize productivity in a fast-paced environment.
Requirements
- Proven experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or similar role
- Excellent organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to manage multiple priorities and meet deadlines
- High attention to detail and accuracy
- Strong problem-solving and decision-making skills
- Ability to work independently with minimal supervision
- Professional discretion when handling confidential information
- Comfortable using virtual collaboration tools and office software.
Nice To Haves
- Experience supporting C-level executives, founders, or business owners
- Familiarity with project management tools such as Asana, Trello, Monday.com, or similar platforms
- Proficiency with Google Workspace, Microsoft Office Suite, Zoom, Slack, and CRM systems
- Experience with travel coordination and calendar management
- Ability to anticipate executive needs and proactively provide solutions.
Responsibilities
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements
- Coordinate virtual meetings, prepare agendas, and track follow-up action items
- Manage emails, correspondence, and communications on behalf of executives
- Prepare reports, presentations, documents, and meeting materials
- Conduct research and compile information for business decisions
- Organize and maintain digital files, records, and documentation
- Assist with project coordination and deadline tracking
- Handle confidential and sensitive business information with discretion
- Coordinate with internal teams, clients, vendors, and external partners
- Monitor tasks, priorities, and deliverables to ensure timely completion
- Support expense tracking, invoicing, and administrative processes as needed
- Identify opportunities to improve workflows and increase executive efficiency
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
