Executive Transportation Dispatcher - Level 4

Northrop Grumman•Falls Church, VA

13d•$65,600 - $111,000•Onsite

About The Position

Northrop Grumman is seeking an Executive Transportation Dispatcher at their Corporate Office located in Falls Church, VA. This role involves managing ground transportation services for Executive Leadership Team (ELT) Members, Board of Directors (BoD), and Vice Presidents. The position requires scheduling chauffeurs, arranging car services for overflow needs, and managing transportation requests. Additionally, the role includes managing the Livery Software Management System, providing administrative support to the Transportation and Reprographics Team, ordering office supplies and equipment, coordinating catering orders, and supporting expense reporting. The role also involves vendor oversight for invoices, managing commuter programs, creating PowerPoint metric reports, and collaborating on invoice tracking and payment oversight. This is a Level 4 position.

Requirements

High School Diploma and 6+ years of relevant experience in administrative role
Experience in an administrative support role for senior management staff and personnel in a highly dynamic and fast-paced organization
Experience managing multiple calendars, scheduling meetings and managing resource and conference room availability
Experience generating reports using Microsoft Office and/or other tools
Ability to obtain, and maintain, a DOD Secret level security clearance within a reasonable amount of time following hire as a condition of continued employment

Nice To Haves

Familiarity with Northrop Grumman administrative support procedures
Skilled in Microsoft Office suite of software such as MS Word, Excel and PowerPoint
Experienced in working with other NGC organizations' administrative support personnel
Experience in support of an aerospace defense contractor
Associate’s or Bachelor’s degree preferred

Responsibilities

Schedule ground transportation services for Executive Leadership Team (ELT) Members, Board of Directors (BoD) and Vice Presidents
Prepare daily schedules for Executive Chauffeurs by 4:00pm ET
Arrange Executive Car Service to accommodate ELT members overflow in the Washington DC Metropolitan area & Nationwide including international travel
Monitor our Falls Church, VA Internal Business Services inbox for Transportation requests
Administrator - Providing usernames, passwords, system issues, & Assist System Developer Analyst for Livery Software Management System
Livery for scheduling, chauffeur dispatching & software analysis
Order Office Supplies for Executive Transportation
Schedule Meetings & Conference Rooms for Team Meetings
Coordinating with Flik to place Catering Orders for Corp Admin & Team Staff meetings/shipping for all remote employees
Order new or replacement Equipment for team members
Concur Expense Support
Vendor Oversight - Invoices
Shared support / Overseeing VACO Commuter Solutions Program
VACO Shuttle Service ridership oversight
PowerPoint Metric Reporting for ET & Shuttle Services
IBuy for purchasing
IWO for Repro Colshire (SP) support
Collaborating with BM for invoice tracking/payment oversight (Bi-weekly PO meetings)
PowerPoint presentations for Transportation and Reprographics team
Pcard -Transportation /Repro annual deviation form
S-4 system oversight