Executive Support Specialist - Law Enforcement

Olmsted County•Government Center, MN

9d•Onsite

About The Position

Under general supervision, provides executive support to the assigned department. Assists with department communications and serves as a liaison to other departments. Provides input into department plans, policies, and strategies. Assists in the development of internal procedures and systems to increase the overall efficiency. Implements data practices procedures and maintains confidential data. Supports a diverse, respectful, and inclusive workplace.

Requirements

Bachelor’s degree from an accredited college in business administration or related field.
OR Associate's degree from an accredited college in business, administrative assistant or related field and two (2) years of experience in a customer focused position.
OR Combination of education and experience equivalent to four (4) years of experience in a customer focused position.
Regular and reliable attendance is a necessary component of job/position.
Individuals required to use County vehicles and equipment must have a valid driver's license and be free of any major traffic violations for the last three (3) years.
Thorough knowledge of department programs, policies, procedures and nature of business
Thorough knowledge of office practices, procedures and equipment
Skill in the use of basic business math
Skill in the preparation of correspondence and reports
Skill in the use of computers and technology
Skill in verbal and written communication
Ability to understand and follow complex oral and written instructions
Ability to perform moderately complex administrative tasks and to plan and organize work efficiently
Ability to effectively relate to and communicate with a wide range of individuals
Ability to effectively gather, analyze and explain information clearly, correctly and accurately
Ability to make decisions in accordance with precedents and regulations and to apply these to work situations
Ability to maintain complex records and to prepare detailed reports
Ability to research and assess technological advances in office systems and record keeping
Ability to maintain confidentiality
Ability to work on multiple projects concurrently
Ability to adapt to changing circumstances
Applicants for this position must be currently authorized to work in the United States.

Nice To Haves

Individuals required to use County vehicles and equipment must have a valid driver's license and be free of any major traffic violations for the last three (3) years.

Responsibilities

Conducts research and provides information and materials for management to make decisions; may make recommendations.
Conducts special projects.
Creates correspondence and presentations.
Compiles reports and distributes communications for the department.
Acts as liaison and department representative for other departments and agencies.
Assists with coordinating the onboarding of new staff.
Schedules, coordinates, and facilitates meetings, conferences, appointments, and events.
Maintains calendars for senior management and makes travel arrangements.
Develops, recommends changes, and implements efficiencies to internal policies and procedures to facilitate the functions of the department.
Develops and maintains records, policies, forms, marketing and educational materials, presentations, and other correspondence for the department.
Updates and maintains the department website.
Applies records retention and destruction procedures.
Maintains assigned department specific technology systems.
Provides basic computer and office equipment technical support to department users.
Serves as the initial point of contact for non-routine questions from agencies and members of the public requiring information or assistance.
Coordinates the purchasing of supplies and equipment.
Processes invoices and reports on budget expenditures.
Creates and coordinates agendas and materials.
Keeps detailed records of meetings including minutes.
Performs related duties as assigned.