Executive Support Specialist-Executive Support Specialist 2

State of Oregon • Salem, OR

1d • Hybrid

About The Position

The Oregon Department of Veterans’ Affairs (ODVA) is a State of Oregon agency with a mission to serve and honor veterans through leadership, advocacy and strong partnerships. The Department is entrusted to assist veterans, their dependents, and surviving family members in obtaining their earned Federal, State, and local benefits. At the Oregon Department of Veterans’ Affairs, we value a diverse and culturally competent workforce. We stand by our commitment to being an equal opportunity, affirmative action organization, and recognize and celebrate our unique backgrounds and diverse experiences. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, and LGBTQ+ community members. The strength of our agency lies in the diversity of our workforce and the perspectives our employees bring to their work at ODVA. The Oregon Department of Veterans’ Affairs has (1) full-time opportunity available for an Executive Support Specialist 2 (Executive Support Specialist) located at ODVA Headquarters in Salem, Oregon in a hybrid (work from home/in-office work schedule) This position is a permanent management service non-supervisory position located within the Office of the Director of Veterans’ Affairs.

About Us
We are a collective of individuals working toward a very noble mission, day in and day out. From direct client engagement to operational services that support day-to-day business, our teams work together to deliver on a promise made more than 80 years ago. ODVA works to deliver on an incredibly broad mission in serving all Oregon Veterans and their families aligning and partnering around a shared vision and of good stewardship of existing resources. ODVA unites government, private companies, nonprofits, and other veteran services organizations to address issues facing veterans and their families. We are building support around specific issues that affect veterans. And we maintain strong relationships with key partners that allow us to continue to be a leading voice on veteran’s issues. This is ODVA's cadence. Together with our veterans and our partners, we honor the past, build on our strengths, and chart a course worthy of the next 80 years.

Requirements

• one year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
• Strategic Prioritization: Ability to identify and focus on high-impact work; quickly learns organizational priorities (e.g., strategic plans and key initiatives) and aligns tasks accordingly.
• Political & Organizational Awareness: Demonstrates professionalism and sound judgment when interacting with diverse stakeholders, including senior leaders and external partners; understands how to navigate sensitive or high-visibility situations.
• Judgment, Confidentiality & Discretion: Proven ability to handle sensitive information with discretion and maintain confidentiality in fast-paced environments.
• Operational Excellence: Strong organizational skills with experience managing complex calendars, preparing briefings or correspondence, coordinating projects or events, and tracking follow-ups to ensure accountability.
• Mission Alignment & Adaptability: Ability to quickly learn a new organization’s mission, culture, and the populations it serves; demonstrates respect for and commitment to serving diverse communities.
• This position requires successful completion of a fingerprint based criminal history background check through the Oregon (LEDS) and National (NCIC) law enforcement data systems.
• A valid Oregon or Washington State driver’s license is required; must also undergo a Motor Vehicle Record (MVR) check, with ongoing monitoring as a condition of continued employment.

Responsibilities

• Provides high-level administrative support to the Deputy Director and Chief Operating Officer, including managing complex scheduling, correspondence, and daily executive operations with accuracy and discretion
• Serves as the central communications liaison between executive leadership, agency divisions, legislators, partners, and the public to support agency goals and priorities
• Coordinates and facilitates cross-divisional projects and information flow, ensuring alignment with executive direction and organizational objectives
• Exercises independent judgment in handling confidential and sensitive matters, applying tact, diplomacy, and sound decision-making
• Interprets and applies agency administrative procedures and state government processes while providing guidance to staff on projects and work assignments
• Independently initiates and completes executive-level administrative work, preparing and managing correspondence and materials to streamline decision-making processes.

Benefits

• comprehensive medical, dental, and vision plans for the employee and their qualified family members
• paid sick leave
• vacation leave
• personal leave
• 11 paid holidays a year
• membership in the Public Employees Retirement System (PERS)
• opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed