Executive Support Specialist 2 (ESS2) - CNO Executive Assistant
About The Position
The Oregon State Hospital, a division of the Oregon Health Authority, has a fantastic opportunity for Executive Support Specialist 2 to join our Salem team. The purpose of this position is to provide confidential executive and administrative support to the Chief Nursing Officer and Nursing Division leaders who oversee daily hospital operations and patient care delivery for the Oregon State Hospital. The incumbent functions with integrity and confidentiality in compliance with HIPAA and dealing with sensitive information. Key functions include preparing reports, managing assigned projects, scheduling and calendar management, and supporting leadership strategic objectives and goals. This role participates in all CNO related meetings, conducts research assignments as assigned, and collects data and information for Nursing leadership. This position is responsible for supporting Nursing meetings including staff and committee meetings, with scheduling and record keeping. This position provides administrative support with requirements for hospital licensure, regulatory standards, compliance, supporting operational communication, and tracking of data for the Nursing division. This position applies and interprets ORSs, OARs, nurse contract language (SEIU and AFSCME), staffing policies and procedures, and hospital and department policies and protocols to effectively carry out its duties. The role requires discretion as it handles highly sensitive matters and information, coordinating projects on behalf of the CNO, and supporting Nursing Services strategic initiatives and regulatory compliance.
Requirements
- One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Nice To Haves
- Exceptional customer service and the ability to communicate complex information clearly and professionally, both verbally and in writing, to a wide range of internal and external partners.
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, Skype and Zoom.
- Proficient in AdobePro, Visio, SharePoint, Intranet Web Page Editing.
- Experience working effectively with individuals and groups with diverse perspectives, interests, and cultural backgrounds, demonstrating strong cultural competence and a commitment to inclusive practices.
- Knowledge of governmental relations and public policy pertaining to mental health issues and challenges.
- Experience with project management tools and concepts.
- Experience in budget and finance operations and principles.
- Experience in managing sensitive issues and confidential information with discretion and professionalism.
Responsibilities
- Provide confidential executive and administrative support to the Chief Nursing Officer and Nursing Division leaders.
- Prepare reports.
- Manage assigned projects.
- Perform scheduling and calendar management.
- Support leadership strategic objectives and goals.
- Participate in all CNO related meetings.
- Conduct research assignments.
- Collect data and information for Nursing leadership.
- Support Nursing meetings including staff and committee meetings, with scheduling and record keeping.
- Provide administrative support with requirements for hospital licensure, regulatory standards, compliance, supporting operational communication, and tracking of data for the Nursing division.
- Apply and interpret ORSs, OARs, nurse contract language (SEIU and AFSCME), staffing policies and procedures, and hospital and department policies and protocols.
- Handle highly sensitive matters and information with discretion.
- Coordinate projects on behalf of the CNO.
- Support Nursing Services strategic initiatives and regulatory compliance.
Benefits
- Excellent, low-cost medical, vision, and dental coverage for you and your family.
- Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
- Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
- Potential eligibility for the Public Service Loan Forgiveness Program.
- Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
- Training and development opportunities to grow your career with the State of Oregon.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
