Executive Support, Merchandise & Inventory Specialist

Purpose Unlimited • Toronto, ON

5d • CA$65,000 - CA$85,000 • Hybrid

About The Position

Purpose Unlimited is an independent financial services company with an unrelenting focus on customer-centric innovation, delivered through technology-driven solutions. Led by entrepreneur Som Seif, the company is developing a diversified product platform aimed at addressing historically underserved segments of the market. Purpose Unlimited’s businesses include Purpose Investments, Advisor Solutions by Purpose, and Driven.

As the successful candidate, you will provide high-level executive support to the Chief Client Officer (CCO), the Chief Technology Officer (CTO), and their teams. Along with supporting assigned executives, this role provides cross-functional administrative support and backup coverage for other Executive Assistants during planned absences, to ensure continuity of business operations. Additionally, you will lead the sourcing and delivery of high-quality merchandise to reflect who we are as an organization, and in this capacity, ensure that there is a seamless flow of PU merchandise available.

This is a highly visible and impactful role, focused on creating meaningful experiences, serving as a trusted partner to senior leaders, and collaborating across the organization to deliver exceptional outcomes.

Requirements

• Minimum 3+years of experience supporting senior executives as an Executive Assistant or in a Senior Administrative Assistant role.
• Proven experience managing complex calendars, meetings, travel, and multiple projects in a fast-paced environment.
• Exceptional organizational, planning, and time management skills with strong attention to detail and the ability to manage competing priorities effectively.
• Demonstrated experience sourcing corporate merchandise and managing inventory.
• Proven experience planning and delivering corporate events, meetings, and team engagement initiatives.
• Excellent written, verbal, and interpersonal communication skills, with the ability to build strong relationships across all levels of the organization.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and manage sensitive information with professionalism and discretion.
• Strong problem-solving, critical thinking, and project coordination skills, with the ability to anticipate needs and proactively identify solutions.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams) and experience using AI-powered productivity tools (e.g., Microsoft Copilot, ChatGPT, or similar).
• Adaptable, self-directed, and collaborative, with a strong customer service mindset, a commitment to continuous improvement, and the flexibility to support evolving business priorities, including providing administrative backup coverage for colleagues as required.
• Applicants must be legally entitled to work in Canada.
• Immigration sponsorship is not offered for this role.

Nice To Haves

• We may use artificial intelligence technology to assist in screening, assessing, or selecting applicants for this position. Final hiring decisions are made by qualified human reviewers.

Responsibilities

• Provide strategic and operational support to our SLTs, ensuring key priorities are effectively managed while fostering strong cross-functional relationships.
• Act as the primary liaison for all CTO and CCO and team meetings and initiatives, overseeing coordination, communications, and follow-through.
• Ensure they are thoroughly prepared for meetings and events by anticipating needs and preparing relevant materials, briefings, and information.
• Develop a strong understanding of their business areas to proactively support team members and enable leaders to focus on strategic priorities.
• Manage ad-hoc matters and emerging issues, exercising sound judgment to resolve them independently or act on their behalf when required.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Plan and deliver team events (on-site and off-site), ensuring seamless organisation and execution.
• Own end-to-end merchandise and inventory management, including planning, sourcing, ordering, tracking, and distribution.
• Maintain accurate inventory records and forecasting to ensure stock levels align with business needs, budgets, and timelines across all business lines.
• Design, implement, and continuously enhance inventory management systems and controls to ensure accuracy, consistency, scalability, and compliance.
• Identify and drive process improvements to optimise merchandise and inventory workflows and enhance operational efficiency.
• Proactively monitor inventory-related risks, addressing supply, timing, and demand fluctuations to minimise disruption.
• Work closely with our Client Experience, Sales, Marketing, People & Culture teams, and other key stakeholders to understand business requirements and deliver merchandise solutions that support engagement, client initiatives, and organisational objectives.
• Serve as the primary liaison between internal stakeholders and external suppliers, ensuring clear communication and effective execution.
• Translate strategic priorities into clear, actionable merchandise and inventory plans, ensuring alignment with business goals.
• End-to-end coordination of internal events, such as townhalls, mid-year, year-end and other team events.
• Provide backup coverage for other EAs during vacations and peak workload periods.
• Provide general office administrative support as required.

Benefits

• Competitive compensation including equity program.
• Comprehensive group health and dental benefits and life insurance at little to no cost to you.
• Lifestyle Spending Account for all your wellness needs.
• Flexible paid time-off policy covering vacation, sick, and mental health days.
• Paid parental leave for eligible employees with a top-up.
• Generous Group RRSP matching and an optional TFSA program.
• Training opportunities and tuition support year-round.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed