Executive Support Associate
About The Position
Our customer has engaged us to identify a highly organized and proactive Executive Assistant to provide comprehensive high level administrative support to senior leadership. This is a role where you will act as a trusted partner to several C-suite executives, ensuring seamless day-to-day operations and effective coordination across internal and external stakeholders. This is a contract position, with the possibility for full time hire for the right person. This person will report to the Executive Assistant Manager. You will play a critical role in managing executive priorities, facilitating communication, and supporting meetings and events in a hybrid work environment. This role collaborates closely with a broader administrative support network to ensure alignment and continuity.
Requirements
- Associate's degree (or equivalent experience); bachelor's degree.
- 4+ years of experience supporting senior C-Suite executives in a global organization.
- Advanced Microsoft Office experience (Outlook, PowerPoint, Excel, Word) and collaboration tools.
- Expertise in managing complex scheduling, inboxes, and competing priorities.
- Strong organizational skills with exceptional attention to detail.
Responsibilities
- Provide high-level administrative support to C-level executives and senior leaders; anticipate executive needs and proactively address conflicting priorities.
- Manage multiple complex calendars across global time zones, including prioritization and conflict resolution, without dropping details.
- Coordinate detailed domestic and international travel arrangements.
- Handle expense reporting and invoice processing.
- Organize and support meetings, conferences, and leadership events from planning through execution; provide onsite support for leadership meetings and key events.
- Coordinate detailed domestic and international travel arrangements.
- Act as liaison between executives, internal teams, board members, and external partners.
- Collaborate with executive administrative teams to ensure alignment and coverage.
- Be a point of contact for office-related needs and escalate issues when necessary. Partner with vendors (e.g., facilities, security, cleaning, catering) to maintain smooth operations.
- Manage high-volume inboxes, multiple calendars, and maintain reliable and repeatable organized electronic filing systems.
Benefits
- Comprehensive Medical benefits which could include medical, dental, vision, prescription coverage and Health Savings Account (HSA) with employer contributions options
- Wellness Programs designed to support employees in maintaining their health and well-being including Employee Assistance Program providing support for our employees and their household members
- 401(k) with Company Match Contributions to support employees' retirement
- Paid Vacations and Company Holidays
- Opportunities for Flexible Work Arrangements to promote work-life balance
- Educational Reimbursement and Comprehensive Career Programs to help employees grow in their careers
- Global Recognition and Service Programs to celebrate employee accomplishments and service
- Employee Referral Program
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
