Executive Staff Coordinator

Cherokee Nation Businesses•Tulsa, OK

3d•Onsite

About The Position

Support Cherokee Nation Businesses ethics program by assisting with the administration of the conflict-of-interest disclosure process. Provide assistance with policy administration and offer administrative support to ethics, assurance, and advisory departments.

Requirements

Associate’s degree in business or other related field and five (5) years of administrative experience or an equivalent combination of education and experience.
Knowledge of Microsoft Office products and office/business procedures and equipment.
Excellent interpersonal skills with the ability to work in a team setting and interact with employees, vendors and customers of various levels and backgrounds.
Excellent attention to detail, planning and organizational skills
Excellent written and verbal communication and presentation skills.
Ability to adapt to changes, manage competing demands and deal with frequent changes, delays, or unexpected events.
Ability to maintain professionalism, confidentiality and display integrity, accountability and respect in dealings with internal and external customers

Responsibilities

Assists with the administration of the conflict-of-interest disclosure process including maintenance and updates to the conflict-of-interest system.
Works with business unit human resources leadership or other company resources to review and document conflict of interest disclosures and report on completion status.
Generates reports on the status of conflict-of-interest disclosures and policy documents and follows up on aged items with functional leadership.
Maintains awareness of the sensitivity or confidential nature of employee information and the way it is processed and disseminated.
Prepares, submits, and monitors departmental expense reports, purchase requisitions, and invoices; serves as the primary liaison with accounting to ensure timely processing and resolution of discrepancies.
Monitors department spending to ensure it is within budget; performs variance analysis and informs leadership of the status and availability of funds.
Coordinates travel logistics and provide support with travel plans and business expenses, as necessary.
Processes mail and orders and maintains inventory of office supplies and equipment; coordinates service or replacement of equipment, as needed.
Provides general administrative support to leadership and staff, as required.
No supervisory/management authority.
Work is primarily performed in a climate-controlled office setting.
Performs other job-related duties as assigned.