EXECUTIVE STAFF ASSISTANT

Arizona Department of Administration • Phoenix, AZ

9d • $54,000 • Onsite

About The Position

The Arizona Department of Correction, Rehabilitation & Reentry (ADCRR) is
seeking a dedicated and organized individual to fill the Executive Staff
Assistant position. This position provides high-level staff support and
technical assistance to the Warden and Executive Staff in the areas of
personnel, management analysis, and daily operational functions. Also assists in
the interpretation of rules, regulations, policies, and procedures.

Requirements

• Knowledge of State and Federal rules and regulations, Arizona Department of Administration (ADOA) Personnel Rules, departmental policies and procedures
• Knowledge of Legislative mandates and court rulings that impact the department
• Knowledge of Personnel allocation
• Knowledge of Organization chain-of-command
• Knowledge of Development and implementation of operating processes and procedures
• Knowledge of Management and supervisory principles
• Knowledge of Program planning
• Knowledge of Computers and various software programs/applications
• Knowledge of Arizona Correctional Information System (ACIS)
• Knowledge of Human Resources Information Solution (HRIS)
• Skill in Verbal and written communication
• Skill in Establishing and maintaining interpersonal relationships
• Skill in Business English
• Skill in Problem-solving
• Skill in Research and data collection
• Skill in Organization
• Skill in System concepts and development
• Skill in Implementation and evaluation of Agency goals and objectives
• Skill in Maintaining positive working relationships at all levels including, internal and external contacts
• Ability to Adapt to changing priorities and management styles
• Ability to Maintain a high degree of professionalism and diplomacy in the performance of duties
• Ability to Maintain confidentiality
• Ability to Understand and prioritize many comprehensive or in-depth work processes
• Ability to Assess or analyze situations and make sound decisions
• Ability to Effectively interpret, apply and communicate ADCRR rules, policies, and regulations
• Ability to Develop and standardize processes and forms
• Ability to Work in a prison environment
• Employment is contingent on the selected applicant passing a background investigation and drug testing.
• Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
• all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Four (4) years of administrative experience reporting to an executive-level position or Administrator

Responsibilities

• Researches and replies to a wide variety of issues including, making recommendations on staff discipline, projects, audits, employee grievances, investigations, Equal Employment Opportunity (EEO) complaints, placement of Temporary Work Assignment (TWA) staff, litigation, compiling data, report writing, and preparing responses to staff, offenders and the public
• Researches and responds to correspondence requiring the signature of the Warden
• Writes and/or edits correspondence and reports, exercising signature authority as authorized
• Conducts research and prepares position papers and comprehensive reports
• Participates in executive-level meetings to identify problems and makes recommendations for problem resolution
• Participates in the development of long-range organizational planning
• Facilitates meetings
• Supervises administrative support staff
• Provides training and guidance
• Performs Human Resources (HR) tasks
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees