Executive Coordinator

Ready To Succeed•Los Angeles, CA

9d•Hybrid

About The Position

The Executive Coordinator is the CEO’s right hand, the person who keeps priorities on track, communication flowing, and the leadership team operating at their best. You’ll work closely with the Board of Directors and partner with departments like Development, Programming, Finance, and Operations to keep projects moving forward. From managing high-stakes meetings to overseeing the physical office environment, you’ll handle both the big-picture coordination and the small details that make it all run smoothly. This is a role for someone who thrives in a fast-moving, mission-driven environment and loves making order out of complexity. This role is critical to keeping leadership organized, prepared, and moving efficiently. The ideal candidate is a strong traditional executive assistant—someone who anticipates needs, manages details seamlessly, and brings structure to a fast moving environment. This is an opportunity to work closely with a founder led leadership team at a well established nonprofit with a meaningful mission. The organization values professionalism, reliability, and trust, and is looking for a longterm partner who will bring stability and support to the executive function.

Requirements

3–5+ years of experience as an Executive Assistant or in a comparable senior administrative role
Strong calendaring and scheduling experience supporting senior executives
Experience supporting board meetings and interacting professionally with board members
Excellent organizational skills and attention to detail
Ability to anticipate needs, manage priorities, and work independently
Comfortable “managing up” and providing reminders, nudges, and structure to leadership
Proficiency with Google Workspace (Calendar, Gmail, Docs); experience with PowerPoint for decks

Nice To Haves

Familiarity with tools such as Canva or AI tools is acceptable, but core assistant skills are the priority

Responsibilities

Manage complex calendaring and scheduling for the CEO, with occasional support to the Founder’s partner and the Head of Development.
Proactively prepare the executive for meetings by ensuring all materials, agendas, and context are ready in advance
Coordinate and prepare for board meetings, including: Scheduling board meetings Acting as liaison between leadership, board members, and internal departments Collecting financials, program updates, and materials from across departments Creating board decks and agendas and managing timelines leading up to meetings
Track followups and action items for leadership and development initiatives
Provide general executive and administrative support, including organization of office materials and maintaining a professional office environment
Support occasional evening or weekend events, with hours flexed within the standard workweek
Assist with light project management by reverse engineering timelines and ensuring deadlines are met

Benefits

Annual bonus eligibility of up to 10% after your first year
$650 annual cell phone stipend to keep you connected
401(k) with up to 4% employer match
Health reimbursement benefit of up to $6,350/year (adjusted annually)
15 vacation days to start, growing to 25 with tenure
3 recharge weeks each year: one around July 4th, two at the end of December
11 federal holidays, plus your birthday off (or a personal day instead)
We cover eligible health insurance premiums and out-of-pocket expenses through our reimbursement model (QSHERA – Qualified Small Employer Health Reimbursement Arrangement)
A culture of support, purpose, and people-first values
Hybrid setup designed for balance and autonomy
Flexible scheduling after your onboarding period