EXECUTIVE STAFF ASSISTANT

Arizona Department of Administration • Mesa, AZ

7d • $60,000 - $70,000 • Hybrid

About The Position

The Arizona Attorney General’s Office, Child and Family Protection
Division/Protective Services Section is seeking an Office Unit Administrator
(Executive Staff Assistant). The incumbent of this position will be responsible
for the office administrator functions, staff duties and administrative needs of
the assigned unit.

Remote Options: This position may be eligible for Remote Work two days a week.

Requirements

• The principles of public administration, organization and management; personnel, supervision, training, procedures and processes of state agency functions.
• Organizational and functional structure of state agency; methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures.
• Practical application of computers and peripheral equipment; inventory control and space management.
• Directing a comprehensive administrative services program for an organization
• Handling complex analytical and managerial work
• Supervisory ability
• Communicating effectively orally and in writing.
• Prepare comprehensive analysis and reports, correspondence and other written materials.
• Proficient in work processing and spreadsheet techniques.
• Perform duties independently or under minimal supervision
• Research, analyze, and make recommendations on administrative management and procedural practices
• Write logical, comprehensive, concise reports and correspondence.
• Establish and maintain effective and cooperative working relationships.
• Use computer related peripheral equipment, prioritize work efficiently.
• Support staff: develop and train others in following procedures and instructions for administrative activities
• Effectively represent the Division to other agencies and the public.

Nice To Haves

• The preferred candidate will have experience supervising staff and work functions in a legal setting.

Responsibilities

• This position will have a close working relationship with the Section Administrator, unit support staff, unit attorneys, operating staff such as procurement, accounting, payroll, facilities, and information services.
• This position manages the hiring and training for staff in the assigned unit.
• This position oversees the functions of support staff that are required to meet the needs of the AAGs, courts, and legal processes such as pleadings and calendar schedules.

Benefits

• Sick leave
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees