Executive Assistant & Chief of Staff

Simply Auto Management LLC • Carrollton, TX

3d • $120,000 - $150,000 • Hybrid

About The Position

Alloy Automotive Partners is the platform behind 11 high-end European automotive repair shops. We move fast, we own outcomes, and we're in an active growth phase including acquisitions, new locations, and expanded services. This is a company where the pace is real and the problems are interesting.

This role exists because our CEO, Ryan Blair, operates at a pace and vision level that requires a force multiplier. Someone who keeps everything moving, nothing slipping, and Ryan focused on the work only he can do.
This is not a traditional EA role, and it's not a pure Chief of Staff role. It's both. You'll own Ryan's calendar, inbox, and logistics end-to-end, and you'll also run real projects across the business. The ratio will flex based on what the business needs.
If you love structure, hate dropped balls, and thrive on making a high-energy visionary more effective, read on.

Requirements

• 5+ years in an executive support, chief of staff, operations, or project management role
• Experience supporting a C-suite executive directly, ideally in a fast-paced, entrepreneurial environment
• Strong written communication skills. You write emails and content that don't need editing
• Proficiency with project management tools (Monday.com a plus) and the Google suite
• Comfortable working in an environment that changes quickly and helping create stability within it
• Comfortable with or curious about AI tools. We're an AI-forward team and we expect this person to actively use AI in their daily workflow. You don't need to be an expert, but you need to be willing to learn and embrace it.
• A team player who respects the tradespeople and technicians who make this company run

Responsibilities

• Own Ryan's calendar completely, including scheduling, prioritization, conflict resolution, and protecting his time
• Manage inbox triage, draft responses, and ensure nothing falls through the cracks
• Handle all travel planning, logistics, and prep materials for meetings
• Provide end-of-day briefings and next-day structure so Ryan starts every morning with clear priorities
• Proactively track Ryan's open commitments and follow up relentlessly, including following up with Ryan himself when he owes something
• Take ownership of business projects and initiatives from start to finish, keeping timelines, communications, and stakeholders on track without Ryan having to manage the details
• Conduct research, compile findings, and organize information into usable formats so Ryan can make decisions quickly
• Draft external communications, content, and materials on Ryan's behalf across a variety of projects and audiences
• Manage vendor, partner, and sponsor relationships for initiatives Ryan is involved in, handling the day-to-day touchpoints so things don't stall
• Identify what needs to happen next on any given project and move it forward without being asked
• Coordinate internal projects and initiatives across the Alloy team
• Build and maintain systems that help Ryan and the team stay organized and accountable
• Prep and follow up on external relationships including investor, partner, and vendor communications on Ryan's behalf
• Anticipate what's coming and solve problems before they land on Ryan's plate

Benefits

• Health insurance
• 401(k) with company match
• Paid vacation, holidays, and sick time
• Hybrid flexibility. When Ryan is traveling, you have the option to work remotely. When in office, you'll be based in Carrollton, TX
• Growth opportunity: this role has a clear path toward expanded responsibility and team leadership as Alloy scales

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed